How To Fix AY420 - There are open amounts with planned capitalization date in prior year

SAP Error Message - Details

• Message type: E = Error

• Message class: AY - Deprec. simulation - maint. module (AIPS) /gen. master data

• Message number: 420

• Message text: There are open amounts with planned capitalization date in prior year

What causes this issue?

There are distributions with amounts that are higher than the actual
settlements that have taken place, although the planned capitalization
date is in a past fiscal year, and therefore no further settlements are
expected. The data cannot be saved due to this inconsistency.

How to fix this error?

Reduce the planned depreciation amount to the same amount as the actual
settlements that have taken place, so that the open amount is zero.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AY420 - There are open amounts with planned capitalization date in prior year ?

  The SAP error message AY420 indicates that there are open amounts related to asset capitalization that have planned capitalization dates in a prior fiscal year. This typically occurs when there are transactions that have not been fully processed or capitalized, and the system is preventing further actions because it is trying to maintain the integrity of financial reporting for prior periods.
  Cause:
  
  Open Amounts: There are still open transactions (like asset acquisitions or adjustments) that have not been capitalized.
  Planned Capitalization Date: The planned capitalization date for these transactions falls in a previous fiscal year, which can lead to discrepancies in financial reporting.
  Period Closing: The prior fiscal year may have already been closed, preventing any changes to financial data for that period.
  
  Solution:
  
  Review Open Transactions: Check for any open asset transactions that have planned capitalization dates in the prior year. You can do this by using transaction codes like AW01N (Asset Explorer) or AS03 (Display Asset).
  Capitalize or Adjust: If the transactions are valid and should be capitalized, you may need to process them accordingly. This could involve:
  
  Capitalizing the asset if it has been acquired.
  Adjusting the planned capitalization date to the current fiscal year if appropriate.
  
  
  Consult with Finance: If the transactions are related to prior periods, consult with your finance team to determine the best course of action. They may need to make adjustments or reclassifications.
  Use Transaction Codes: You can use transaction codes like ABZON (Transfer within Company Code) or ABUMN (Transfer within Company Code) to make necessary adjustments.
  Check Configuration: Ensure that the asset accounting configuration allows for the capitalization of assets in prior periods if that is a requirement for your business processes.
  
  Related Information:
  
  Fiscal Year Settings: Review the fiscal year settings in your SAP system to understand how they impact asset accounting.
  Document Types: Ensure that the document types used for asset transactions are correctly configured to allow for the necessary postings.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling asset capitalization issues.
  Training and Documentation: Ensure that users involved in asset management are trained on the processes and understand the implications of capitalizing assets in prior periods.
  
  By following these steps, you should be able to resolve the AY420 error and ensure that your asset transactions are correctly processed.