How To Fix AV563 - Invalid number of data records

SAP Error Message - Details

• Message type: E = Error

• Message class: AV - Decentral Order Control DASS

• Message number: 563

• Message text: Invalid number of data records

What causes this issue?

The number of records sent is not the same as the number received.

System Response

The System terminates the transfer with an error code.

How to fix this error?

Repeat transfer

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AV563 - Invalid number of data records ?

  The SAP error message AV563 "Invalid number of data records" typically occurs during the processing of data records in the Asset Accounting (FI-AA) module. This error indicates that the number of data records being processed does not match the expected number, which can happen for various reasons.
  Causes:
  
  Data Format Issues: The data being uploaded or processed may not conform to the expected format, leading to discrepancies in the number of records.
  Incorrect File Structure: If you are importing data from a file, the structure of the file may not match the expected structure defined in SAP.
  Missing Records: There may be missing records in the data set that are required for processing.
  Configuration Issues: There could be configuration settings in the Asset Accounting module that are not set up correctly, leading to mismatches in expected data.
  Batch Input Session Errors: If you are using batch input sessions, there may be errors in the session that prevent the correct number of records from being processed.
  
  Solutions:
  
  Check Data Format: Ensure that the data being processed is in the correct format. Validate the data against the expected structure.
  Review File Structure: If you are importing data from a file, check the file structure to ensure it matches the expected layout in SAP.
  Validate Data Completeness: Ensure that all required records are present in the data set. Look for any missing entries that could cause the error.
  Configuration Review: Review the configuration settings in the Asset Accounting module to ensure they are set up correctly.
  Analyze Batch Input Sessions: If using batch input, check the batch input session for any errors or warnings that could indicate issues with the data being processed.
  Debugging: If you have access to debugging tools, you can analyze the program or transaction that is generating the error to identify the root cause.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as AS01 (Create Asset), AS02 (Change Asset), and AS03 (Display Asset) to understand where the error might be occurring.
  SAP Notes: Check SAP Notes for any known issues or patches related to the AV563 error. SAP frequently updates its knowledge base with solutions for common errors.
  Documentation: Review SAP documentation related to Asset Accounting for best practices on data entry and processing.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.