How To Fix APPL_MM_PUR_OA_CON035 - Cannot edit contract &1 as it has been archived already

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_OA_CON - Message class for Purchase Contracts

• Message number: 035

• Message text: Cannot edit contract &1 as it has been archived already

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_OA_CON035 - Cannot edit contract &1 as it has been archived already ?

  The SAP error message APPL_MM_PUR_OA_CON035 indicates that you are trying to edit a contract that has already been archived. This typically occurs in the context of the Materials Management (MM) module, specifically when dealing with purchasing contracts.
  Cause:
  The primary cause of this error is that the contract you are attempting to modify has been archived in the system. Archiving is a process in SAP that moves data that is no longer actively used to a separate storage area to improve system performance and manage data volume. Once a contract is archived, it is no longer available for editing or any other operations that require the original data.
  Solution:
  To resolve this issue, you have a few options:
  
  
  Check the Archive Status: Verify if the contract is indeed archived. You can do this by checking the archive tables or using transaction codes related to archiving (like SARA) to see if the contract number exists in the archive.
  
  
  Unarchive the Contract: If you need to edit the contract, you may need to unarchive it. This typically requires administrative access and may involve using specific SAP transactions or programs designed for unarchiving data. Consult with your SAP Basis or system administrator for assistance.
  
  
  Create a New Contract: If unarchiving is not an option or if the contract is no longer relevant, consider creating a new contract with the necessary details instead of trying to edit the archived one.
  
  
  Consult Documentation: Review your organization's policies on archiving and data management. There may be specific procedures in place for handling archived contracts.
  
  
  Contact SAP Support: If you are unsure about the steps to take or if you encounter further issues, consider reaching out to SAP support for guidance.
  
  
  Related Information:
  
  Archiving Process: Understand how archiving works in SAP, including the transaction codes involved (like SARA for archiving and SARI for unarchiving).
  Data Retention Policies: Familiarize yourself with your organization's data retention policies to understand when and why contracts are archived.
  User Permissions: Ensure you have the necessary permissions to access archived data or perform unarchiving actions.
  
  By following these steps, you should be able to address the error and determine the best course of action regarding the archived contract.