How To Fix APPL_MM_PUR_DAAG069 - Date of entry for document in purchase order history within residencetime

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_DAAG - Data Aging Message Class

• Message number: 069

• Message text: Date of entry for document in purchase order history within residencetime

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_DAAG069 - Date of entry for document in purchase order history within residencetime ?

  The SAP error message APPL_MM_PUR_DAAG069 typically indicates that there is an issue with the date of entry for a document in the purchase order history. This error usually arises when the date of entry for a document is outside the allowed retention period defined in the system settings.
  Cause:
  
  Retention Period Exceeded: The date of entry for the document in the purchase order history is older than the defined retention period (residence time) in the system.
  Configuration Settings: The settings for document retention in the SAP system may not be aligned with the business requirements or may not have been configured correctly.
  Data Entry Issues: There may be incorrect data entry or processing that has led to the document being recorded with an invalid date.
  
  Solution:
  
  
  Check Retention Period Settings:
  
  Navigate to the configuration settings for document retention in the SAP system. This can typically be found in the customizing settings under Materials Management (MM) -> Purchasing -> Purchase Order -> Define Retention Periods.
  Ensure that the retention period is set appropriately for your business needs.
  
  
  
  Adjust Document Dates:
  
  If possible, review the documents in question and adjust their dates to fall within the allowed retention period. This may involve correcting the date of entry or processing the documents again.
  
  
  
  Consult with SAP Basis or Functional Team:
  
  If you are unable to resolve the issue through configuration changes or data adjustments, consult with your SAP Basis or functional team. They may need to investigate further or apply a patch if this is a known issue.
  
  
  
  Review Documentation:
  
  Check SAP Notes and documentation related to this error message for any specific recommendations or updates that may address the issue.
  
  
  
  Testing:
  
  After making changes, conduct thorough testing to ensure that the error does not recur and that the purchase order history is functioning as expected.
  
  
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may provide additional insights or solutions for this specific error message.
  Transaction Codes: Familiarize yourself with transaction codes related to purchase order management (e.g., ME23N for display, ME22N for change) to review the purchase orders and their history.
  Documentation: Review SAP documentation on purchase order history and retention periods to understand the implications of the settings and how they affect document management.
  
  By following these steps, you should be able to address the APPL_MM_PUR_DAAG069 error effectively.