How To Fix APPL_MM_IV_WORKFLOW005 - Invoice was not found in invoice headers table.

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_IV_WORKFLOW -

• Message number: 005

• Message text: Invoice was not found in invoice headers table.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_IV_WORKFLOW005 - Invoice was not found in invoice headers table. ?

  The SAP error message APPL_MM_IV_WORKFLOW005: Invoice was not found in invoice headers table typically occurs in the context of the Invoice Verification (IV) process in SAP Materials Management (MM). This error indicates that the system is unable to find the invoice in the invoice headers table (usually the table RBKP).
  Causes:
  
  Invoice Not Posted: The invoice may not have been posted successfully, or it may have been deleted after posting.
  Incorrect Document Number: The document number being referenced may be incorrect or does not exist in the system.
  Data Consistency Issues: There may be inconsistencies in the database, such as missing entries in the invoice headers table.
  Authorization Issues: The user may not have the necessary authorizations to view or process the invoice.
  Workflow Issues: If the invoice is part of a workflow, there may be issues with the workflow configuration or execution.
  
  Solutions:
  
  Check Invoice Posting: Verify if the invoice has been posted correctly. You can do this by checking the transaction MRBR (Release Blocked Invoices) or MR8M (Cancel Invoice Document) to see if the invoice exists.
  Verify Document Number: Ensure that the document number you are using is correct. You can check the invoice in the RBKP table using transaction SE16N or SE11.
  Check for Deletions: If the invoice was deleted, you may need to recreate it or restore it if possible.
  Review Workflow Configuration: If the invoice is part of a workflow, check the workflow configuration and logs to identify any issues. You can use transaction SWI1 to monitor workflow instances.
  Authorization Check: Ensure that the user has the necessary authorizations to access the invoice. You can check this in transaction SU53 after the error occurs.
  Database Consistency Check: If you suspect data consistency issues, you may need to run consistency checks or consult with your SAP Basis team to investigate further.
  
  Related Information:
  
  Transaction Codes:
  
  MRBR: Release Blocked Invoices
  MR8M: Cancel Invoice Document
  SE16N or SE11: Data Browser to check tables
  SWI1: Workflow Monitor
  SU53: Authorization Check
  
  
  Tables:
  
  RBKP: Invoice Document Header
  RSEG: Invoice Document Item
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.