How To Fix APPL_MM_IV_WORKFLOW004 - You have no authorization to process the workflow in company code &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_IV_WORKFLOW -

• Message number: 004

• Message text: You have no authorization to process the workflow in company code &1.

What causes this issue?

Additional authorization checks have been activated in the configuration
for the supplier invoice:
To approve workflow steps within the workflow for parked invoices as
complete, you need either the authorization to execute workflow steps
for invoices in the company code, or to create the invoice.
To approve workflow steps within the workflow for blocked invoices, you
need either the authorization to execute workflow steps for invoices in
the company code, or to release the invoice.

System Response

The workflow step was not processed.

How to fix this error?

Please forward the workflow task to the person responsible or contact
your system administrator to grant you the required authorizations.

Procedure for System Administrators

Note: For more information, see documentation of
<DS:DE.MRMWF_CHECK_AUTH>indicator</> <LS>Check Authorizations for
Flexible Workflow Steps</>)in configuration step <LS> Activate Flexible
Workflow for Supplier Invoices</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_IV_WORKFLOW004 - You have no authorization to process the workflow in company code &1. ?

  The SAP error message APPL_MM_IV_WORKFLOW004 indicates that a user does not have the necessary authorization to process a workflow in a specific company code. This error typically arises in the context of the Materials Management (MM) module, particularly when dealing with invoice verification workflows.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role or profile for the specific company code mentioned in the error message. This can happen due to:
  
  Missing Authorization Objects: The user’s role may not include the necessary authorization objects related to workflow processing for the specified company code.
  Company Code Restrictions: The user may not be assigned to the company code in question, or their role may restrict access to certain company codes.
  Workflow Configuration: The workflow may be configured in such a way that it requires specific authorizations that the user does not possess.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Roles:
  
  Go to transaction code SU01 (User Maintenance) and enter the user ID.
  Check the roles assigned to the user and ensure that they include the necessary authorizations for the company code in question.
  
  
  
  Review Authorization Objects:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  Common authorization objects related to workflow processing include:
  
  M_BEST_BSA (Purchasing Document: Authorization for Document Type)
  M_BEST_EKO (Purchasing Document: Authorization for Company Code)
  S_WFAR_EVE (Workflow: Event Management)
  
  
  
  
  
  Modify Roles:
  
  If the necessary authorizations are missing, you may need to modify the user’s roles or create a new role that includes the required authorizations.
  This can be done using transaction code PFCG (Role Maintenance).
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to modify roles or if you are unsure about the required authorizations, consult with your SAP security team or administrator. They can help identify and assign the correct roles and authorizations.
  
  
  
  Testing:
  
  After making changes to the user’s roles or authorizations, have the user log out and log back in to ensure that the changes take effect.
  Test the workflow processing again to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues related to workflows.
  Documentation: Review SAP documentation on workflow management and authorization concepts to better understand how to manage user access and roles effectively.
  Training: Consider providing training for users on how to handle workflow processes and the importance of having the correct authorizations.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the error message APPL_MM_IV_WORKFLOW004.