How To Fix APPL_MM_COMP_WFL028 - A proper workflow definition could not be found.

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_COMP_WFL - Message class for workflow notifications

• Message number: 028

• Message text: A proper workflow definition could not be found.

What causes this issue?

This error occurred due to one of the following reasons:
no proper workflow definition was found for this purchase order
the <ZK>Automatic Release of Purchase Order </>has been deactivated

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Please use the app <ZK>Manage Workflows for Purchase Orders</> to set up
a valid workflow or to activate the <ZK>Automatic Release of Purchase
Order</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_COMP_WFL028 - A proper workflow definition could not be found. ?

  The SAP error message APPL_MM_COMP_WFL028 indicates that a proper workflow definition could not be found for the operation you are trying to perform. This error typically occurs in the context of the Materials Management (MM) module when a workflow is expected to be triggered but the system cannot locate the necessary workflow definition.
  Causes:
  
  Missing Workflow Definition: The workflow definition for the specific process (e.g., purchase requisition, purchase order) is not created or is not active in the system.
  Incorrect Workflow Configuration: The workflow configuration might be incorrect or incomplete, leading to the system being unable to find the appropriate workflow.
  Authorization Issues: The user may not have the necessary authorizations to access the workflow definitions.
  Transport Issues: If the workflow was recently transported from another system, it may not have been properly activated or configured in the target system.
  System Settings: The system settings may not be correctly configured to recognize the workflow definitions.
  
  Solutions:
  
  
  Check Workflow Definitions:
  
  Go to transaction SWDD (Workflow Builder) and check if the required workflow definition exists and is active.
  If it does not exist, you may need to create it or activate it if it is inactive.
  
  
  
  Review Workflow Configuration:
  
  Ensure that the workflow is correctly configured for the specific process you are working with. This may involve checking the workflow template and its associated tasks.
  
  
  
  Check Authorizations:
  
  Verify that the user has the necessary authorizations to execute the workflow. This can be done by checking the user roles and authorizations in transaction SU01.
  
  
  
  Transport and Activation:
  
  If the workflow was transported, ensure that all necessary objects were included in the transport request and that they have been activated in the target system.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific workflow you are trying to use. There may be specific prerequisites or configurations required.
  
  
  
  Debugging:
  
  If you have access to debugging tools, you can analyze the workflow execution to identify where it fails to find the definition.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection for Recurrent Tasks
  
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address specific issues related to workflows in your version of SAP.
  Documentation: Review the SAP Help Portal for detailed information on workflows in the MM module.
  
  By following these steps, you should be able to identify and resolve the issue related to the error message APPL_MM_COMP_WFL028.