How To Fix AP_COPY021 - Appprop. request &1: overall plan value less than cumulative plan value

SAP Error Message - Details

• Message type: E = Error

• Message class: AP_COPY - Copying Function for Plan/Budget

• Message number: 021

• Message text: Appprop. request &1: overall plan value less than cumulative plan value

What causes this issue?

The overall plan value of variant &V2& of appropriation request &V1& is
less than the cumulative plan value.
(The cumulative plan value is the sum of the annual plan values.)

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP_COPY021 - Appprop. request &1: overall plan value less than cumulative plan value ?

  The SAP error message AP_COPY021 indicates that there is an issue with the overall plan value of an appropriation request (Approp. request) being less than the cumulative plan value. This typically occurs in the context of budget management and planning within SAP, particularly in the Asset Accounting (FI-AA) module or related areas.
  Cause:
  The error arises when the total planned value for an appropriation request is set to a value that is less than the sum of the individual planned values that have already been assigned to it. This can happen due to:
  
  Incorrect Data Entry: The overall plan value may have been incorrectly entered or modified after the cumulative values were already set.
  Changes in Planning: If there were changes made to the individual planned values after the overall plan value was set, it could lead to this inconsistency.
  System Configuration Issues: There may be configuration settings in the system that are not aligned with the expected behavior for planning and budgeting.
  
  Solution:
  To resolve the AP_COPY021 error, you can take the following steps:
  
  
  Review the Appropriation Request: Check the details of the appropriation request to ensure that the overall plan value is greater than or equal to the cumulative plan value. You can do this by navigating to the relevant transaction in SAP (e.g., using transaction codes like CJ20N for project management or S_ALR_87013558 for budget reports).
  
  
  Adjust the Overall Plan Value: If the overall plan value is indeed less than the cumulative plan value, you will need to increase the overall plan value to match or exceed the cumulative plan value.
  
  
  Check Individual Planned Values: Review the individual planned values associated with the appropriation request. Ensure that they are correctly entered and that there are no discrepancies.
  
  
  Consult with Your SAP Administrator: If you are unable to resolve the issue, it may be beneficial to consult with your SAP administrator or a functional consultant who specializes in the relevant module. They can help identify any configuration issues or provide further insights.
  
  
  Documentation and Training: Ensure that users involved in data entry and planning are adequately trained and that there is documentation available to prevent similar issues in the future.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), S_ALR_87013558 (Budget Reports), and others that may be relevant to your specific SAP environment.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Forums and Communities: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.