How To Fix AP2003 - 'Role in hierarchy' field: Entry &1 not possible, see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: AP2 - Messages for Investment Programs

• Message number: 003

• Message text: 'Role in hierarchy' field: Entry &1 not possible, see long text

What causes this issue?

You tried to enter the value '&V1&', but a subordinate position has the
value '&V2&'.

System Response

The entry is rejected.

How to fix this error?

Only the following combinations are allowed:
Position has value '2' (totals position) - Subordinate position can
have the value '2' (totals position) or '1' (strategic program
position) or remain blank.
Position has value '1' (strategic program position) - Subordinate
position can have value '1' (strategic program position) or remain
blank.
The values of position and subordinate position remain blank.
(Refer also to the F1 help for the field!)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP2003 - 'Role in hierarchy' field: Entry &1 not possible, see long text ?

  The SAP error message AP2003, which states "Role in hierarchy field: Entry &1 not possible, see long text," typically occurs in the context of role management within SAP systems, particularly when dealing with authorization roles and their hierarchies.
  Cause:
  The error usually arises due to one of the following reasons:
  
  Invalid Role Entry: The role you are trying to assign or reference does not exist or is not valid in the current context.
  Role Hierarchy Issues: The role you are trying to assign may not be allowed in the hierarchy you are working with. This could be due to restrictions in the role management settings.
  Authorization Issues: The user may not have the necessary authorizations to assign or manage the specified role.
  Configuration Errors: There may be configuration issues in the role management settings or the hierarchy itself.
  
  Solution:
  To resolve the AP2003 error, you can take the following steps:
  
  
  Check Role Existence: Verify that the role you are trying to assign (indicated by &1 in the error message) actually exists in the system. You can do this by navigating to the role management transaction (e.g., PFCG) and searching for the role.
  
  
  Review Role Hierarchy: Ensure that the role you are trying to assign is valid within the hierarchy you are working with. Check the hierarchy settings in the role management configuration.
  
  
  Authorization Check: Make sure that the user attempting to assign the role has the necessary authorizations to do so. You may need to consult with your security team to ensure proper access rights.
  
  
  Consult Long Text: The error message suggests checking the long text for more details. You can do this by clicking on the message or using transaction SE91 to look up the message class and find the long text associated with AP2003.
  
  
  System Configuration: If the issue persists, review the system configuration related to role management and hierarchies. This may involve checking settings in transaction PFCG or related configuration transactions.
  
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  Related Information:
  
  Transaction Codes: PFCG (Role Maintenance), SU01 (User Maintenance), SUIM (User Information System).
  Role Management: Understanding how roles and authorizations work in SAP is crucial. Familiarize yourself with concepts like role hierarchies, composite roles, and single roles.
  SAP Documentation: Refer to SAP Help documentation for detailed information on role management and authorization concepts.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP Basis or security team for further investigation.