How To Fix AP221 - Plan/budget is not carried forward consistently

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 221

• Message text: Plan/budget is not carried forward consistently

What causes this issue?

You want to close the old approval year, and thereby carry forward
measures or appropriation requests to the current approved values of
investment program &V1&/&V2&. However, you did <ZH>not</> set at least
one of these indicators: <LS>Carry forward plan values</> or <LS>Carry
forward budget values.</> As a result, the system does <ZH>not</>
automatically modify the plan values and/or budget values on investment
program &V1&/&V2&.
It is also no longer possible at a later point in time for the system
to automatically modify the plan and budget values in accordance with
the carryforward.
This can lead to inconsistencies, when you use the function for budget
distribution from end nodes of the investment program to the measures
assigned to them. If you use this budget distribution function, the
measures that are carried forward could have a budget that is no longer
covered by automatic increases to the budget of the end node position
to which it belongs in &V1&/&V2&.

How to fix this error?

Set the <LS>Carry forward plan values</> or <LS>Carry forward budget
values</> indicators if the already existing plan or budget values on
the new investment program &V1&/&V2& reflect only the measures or
appropriation requests that have been newly assigned to the investment
program.
On the other hand, do <ZH>not</> set the <LS>Carry forward plan values
</> or <LS>Carry forward budget values</> indicators if the already
existing plan or budget values of the new investment program &V1&/&V2&
reflect the measures or appropriation requests that have been newly
assigned to the investment program, as well as the measures or
appropriation requests adopted from the previous approval year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP221 - Plan/budget is not carried forward consistently ?

  The SAP error message AP221 ("Plan/budget is not carried forward consistently") typically occurs in the context of budget management and planning within SAP. This error indicates that there is an inconsistency in the way budget or planning data has been carried forward from one period to another, which can lead to issues in financial reporting and planning.
  Causes:
  
  Inconsistent Data Entry: If budget data has been entered inconsistently across different periods or versions, it can lead to discrepancies.
  Missing Carry Forward Settings: The settings for carrying forward budgets may not be properly configured in the system.
  Changes in Budget Structure: If there have been changes to the budget structure (e.g., changes in cost centers, internal orders, or other controlling objects), it may lead to inconsistencies.
  Data Migration Issues: If data was migrated from another system or from a previous version of SAP, there may be inconsistencies in the carried forward data.
  Authorization Issues: Sometimes, users may not have the necessary authorizations to view or modify certain budget data, leading to perceived inconsistencies.
  
  Solutions:
  
  Check Budget Carry Forward Settings: Review the configuration settings for budget carry forward in the system. Ensure that they are set up correctly for the relevant fiscal year and version.
  Reconcile Budget Data: Compare the budget data across periods to identify any discrepancies. This may involve running reports to check for inconsistencies.
  Adjust Budget Entries: If inconsistencies are found, adjust the budget entries to ensure they are consistent across periods.
  Review Changes in Budget Structure: If there have been changes to the budget structure, ensure that all relevant data has been updated accordingly.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error message. SAP frequently releases notes that provide fixes or workarounds for known issues.
  User Authorizations: Ensure that users have the appropriate authorizations to access and modify budget data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87013611 (for budget reports) and KP06 (for planning).
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and planning processes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the AP221 error and ensure consistent budget carry forward in your SAP system.