How To Fix AP018 - You cannot use position ID

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 018

• Message text: You cannot use position ID

What causes this issue?

No valid coding exists for the capital investment program position
you have entered. It is specified in your system, however, that
you can only use keys for which coding exists.

System Response

How to fix this error?

Choose a key, for which coding has been provided.
Change the Customizing settings, if needed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP018 - You cannot use position ID ?

  The SAP error message AP018 ("You cannot use position ID") typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with organizational management or personnel administration. This error indicates that there is an issue with the position ID you are trying to use, which may not be valid or available for the action you are attempting to perform.
  Causes of AP018 Error
  
  Invalid Position ID: The position ID you are trying to use may not exist in the system or may have been deleted.
  Position ID Not Active: The position ID might be inactive or not available for the current organizational structure.
  Authorization Issues: The user may not have the necessary authorizations to access or use the specified position ID.
  Incorrect Configuration: There may be configuration issues in the organizational management settings that prevent the use of the position ID.
  Data Consistency Issues: There could be inconsistencies in the data related to the position ID, such as missing or incorrect entries in related tables.
  
  Solutions to AP018 Error
  
  
  Verify Position ID: Check if the position ID you are using is valid and exists in the system. You can do this by navigating to the relevant transaction (e.g., PPOME or PPOSE) and searching for the position ID.
  
  
  Check Status: Ensure that the position ID is active and not marked for deletion. You can check the status in the organizational management area.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to access and use the position ID. This may involve checking user roles and permissions in the system.
  
  
  Consult Configuration: If you suspect a configuration issue, consult with your SAP HCM administrator or a consultant to review the organizational management settings.
  
  
  Data Consistency Check: Run consistency checks on the organizational management data to identify and resolve any inconsistencies. This may involve using transaction codes like OOCU or OOSB.
  
  
  SAP Notes and Support: If the issue persists, check for any relevant SAP Notes that may address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (Change Organization and Staffing), PPOSE (Display Organization and Staffing), and others related to organizational management.
  Documentation: Review SAP documentation related to organizational management and position management for best practices and troubleshooting steps.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  If you continue to experience difficulties, it may be beneficial to reach out to your internal SAP support team or a qualified SAP consultant for further assistance.