How To Fix AO404 - Multiple change records exist for year &1: incorrect import

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 404

• Message text: Multiple change records exist for year &1: incorrect import

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message AO404 - Multiple change records exist for year &1: incorrect import ?

  The SAP error message AO404, which states "Multiple change records exist for year &1: incorrect import," typically occurs in the context of Asset Accounting (FI-AA) when there are multiple change records for a specific fiscal year that are causing issues during data import or processing.
  Cause:
  
  
  Multiple Change Records: The primary cause of this error is the existence of multiple change records for the same asset in the same fiscal year. This can happen due to:
  
  Incorrect data entry or processing.
  Data migration issues where multiple records were created for the same asset and year.
  Changes made to asset master data or transactions that were not properly consolidated.
  
  
  
  Data Consistency Issues: The system expects a single change record for each asset for a given year, and having multiple records can lead to inconsistencies in the asset accounting data.
  
  
  Solution:
  
  
  Identify Duplicate Records: 
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables (e.g., ANEP, ANEA) and identify the duplicate change records for the specified asset and fiscal year.
  Check for records in the asset history tables that may have been incorrectly created.
  
  
  
  Data Cleanup:
  
  Once you identify the duplicates, you may need to delete or consolidate the records. This should be done carefully to avoid data loss.
  If you are unsure about which records to keep, consult with your finance or asset accounting team to determine the correct data.
  
  
  
  Re-import Data: 
  
  After cleaning up the duplicate records, attempt to re-import the data or reprocess the transactions that were causing the error.
  
  
  
  Check Configuration: 
  
  Ensure that your asset accounting configuration is set up correctly to prevent future occurrences of this issue. This includes reviewing the settings for asset transactions and change records.
  
  
  
  Consult SAP Notes: 
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional guidance on handling it.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  AS02: Change Asset
  AS03: Display Asset
  AS11: Create Asset
  SE16: Data Browser
  SE11: Data Dictionary
  
  
  
  Tables Involved: 
  
  ANEP: Asset Line Items
  ANEA: Asset History Sheet
  ANLC: Asset Master Data
  
  
  
  Documentation: Review SAP documentation related to Asset Accounting for best practices on data management and integrity.
  
  
  Testing: Always perform changes in a test environment before applying them in production to ensure that the solution does not introduce new issues.
  
  
  If the problem persists after following these steps, consider reaching out to SAP support for further assistance.