How To Fix AO385 - Variant and plan version and/or approval year not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 385

• Message text: Variant and plan version and/or approval year not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message AO385 - Variant and plan version and/or approval year not allowed ?

  The SAP error message AO385, which states "Variant and plan version and/or approval year not allowed," typically occurs in the context of SAP's planning and budgeting functionalities, particularly in the area of Asset Accounting or Controlling. This error indicates that there is a mismatch or an invalid combination of the variant, plan version, and/or approval year that you are trying to use in your planning or budgeting process.
  Causes:
  
  Invalid Variant: The variant you are trying to use may not be defined for the specific plan version or approval year.
  Plan Version Issues: The plan version you are using may not be compatible with the selected variant or may not be activated for the approval year.
  Approval Year Mismatch: The approval year you are trying to access may not be set up correctly in the system or may not correspond to the selected variant and plan version.
  Configuration Issues: There may be configuration settings in the system that restrict the use of certain combinations of variants, plan versions, and approval years.
  
  Solutions:
  
  Check Variant Configuration: Verify that the variant you are using is correctly configured and is allowed for the plan version and approval year you are working with.
  Review Plan Version Settings: Ensure that the plan version is active and properly set up for the approval year in question. You can do this by navigating to the relevant configuration settings in SAP.
  Validate Approval Year: Confirm that the approval year is correctly defined in the system and that it aligns with the variant and plan version you are using.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on how to configure variants, plan versions, and approval years.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance, as they may have access to more detailed logs and configuration settings.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KP06 (for planning) or KPF6 (for plan version management) to check and manage your planning settings.
  Configuration Path: The configuration for planning variants and versions can typically be found under the following path in the SAP menu: SPRO -> Controlling -> Cost Center Accounting -> Planning -> Define Planning Layouts.
  User Authorizations: Ensure that you have the necessary authorizations to access and modify planning variants and versions.
  
  By following these steps, you should be able to identify the cause of the AO385 error and implement the appropriate solution.