How To Fix AO262 - Combined costs are negative

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 262

• Message text: Combined costs are negative

What causes this issue?

The investment costs are greater than the combined costs. This is not
allowed, since the investment costs are supposed to be only a part of
the combined costs.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AO262 - Combined costs are negative ?

  The SAP error message AO262 ("Combined costs are negative") typically occurs in the context of Asset Accounting (FI-AA) when there is an inconsistency in the cost calculations for an asset. This error indicates that the total costs associated with an asset, which may include acquisition costs, capitalized costs, and other related expenses, have resulted in a negative value. This situation is not valid in SAP, as costs should not be negative.
  Causes:
  
  Incorrect Manual Entries: Manual entries for costs or adjustments may have been entered incorrectly, leading to negative values.
  Depreciation Issues: If depreciation has been incorrectly calculated or posted, it may result in negative combined costs.
  Asset Transfers: Issues during asset transfers or reclassifications can lead to negative cost values.
  Configuration Errors: Incorrect configuration in the asset accounting settings may lead to improper cost calculations.
  Posting Errors: Errors during posting transactions related to the asset, such as incorrect amounts or posting to the wrong periods.
  
  Solutions:
  
  Review Manual Entries: Check all manual entries related to the asset for accuracy. Correct any erroneous entries that may have led to negative costs.
  Check Depreciation Settings: Review the depreciation settings and ensure that they are configured correctly. Recalculate depreciation if necessary.
  Analyze Asset Transactions: Use transaction codes like AW01N (Asset Explorer) to analyze the asset's transaction history and identify any discrepancies.
  Correct Posting Errors: If there are posting errors, reverse or correct the postings that have led to negative costs.
  Consult Configuration: Review the configuration settings in the Asset Accounting module to ensure they are set up correctly.
  Use Transaction Codes: Utilize transaction codes such as AB08 (Reverse Asset Posting) or ABUMN (Transfer Within Company Code) to correct any issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in Asset Accounting, such as:
  
  AW01N: Asset Explorer
  AB01: Asset Posting
  AB08: Reverse Asset Posting
  ABUMN: Transfer Within Company Code
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for Asset Accounting to understand the configuration and posting processes better.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in Asset Accounting for further assistance.