How To Fix AO195 - Approp. request &1 already exists - enter a different number

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 195

• Message text: Approp. request &1 already exists - enter a different number

What causes this issue?

You want to give the appropriation request the number &V1&. However,
the number &V1& is already assigned.

System Response

The system cannot assign the number, since appropriation request &V1&
was already created as an external number without formatting for a
coding mask.

How to fix this error?

Assign a different external display for appropriation request number
&V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AO195 - Approp. request &1 already exists - enter a different number ?

  The SAP error message AO195, which states "Appropriation request &1 already exists - enter a different number," typically occurs when you are trying to create a new appropriation request (or investment request) in SAP, but the number you are attempting to use is already assigned to an existing request.
  Cause:
  
  Duplicate Number: The most common cause of this error is that the appropriation request number you are trying to enter is already in use by another request in the system.
  Number Range Issues: If the number range for appropriation requests is not properly configured, it may lead to conflicts or duplication.
  User Error: Sometimes, users may inadvertently try to reuse a number that they have previously created or that was created by someone else.
  
  Solution:
  
  Use a Different Number: The simplest solution is to enter a different appropriation request number that is not already in use. You can check the existing numbers to ensure that the new number is unique.
  Check Existing Requests: Use transaction codes like AUIR (for Appropriation Requests) or AUMR (for displaying requests) to view existing appropriation requests and confirm the numbers in use.
  Number Range Configuration: If you suspect that the number range is not configured correctly, you may need to consult with your SAP administrator or technical team to review and adjust the number range settings for appropriation requests.
  Authorization Check: Ensure that you have the necessary authorizations to create appropriation requests. Sometimes, lack of permissions can lead to unexpected errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  AUIR: Create Appropriation Request
  AUMR: Display Appropriation Request
  AUMC: Change Appropriation Request
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to appropriation requests and number ranges.
  Documentation: Review SAP documentation or user manuals related to investment management and appropriation requests for best practices and guidelines.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.