How To Fix AM035 - Person already exists; enter person address with another function

SAP Error Message - Details

• Message type: E = Error

• Message class: AM - Business Address Services

• Message number: 035

• Message text: Person already exists; enter person address with another function

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message AM035 - Person already exists; enter person address with another function ?

  The SAP error message AM035 ("Person already exists; enter person address with another function") typically occurs when you are trying to create a new person (or employee) record in the system, but the system has detected that a record for that person already exists. This can happen in various SAP modules, particularly in Human Capital Management (HCM) or Asset Management (AM).
  Cause:
  
  Duplicate Entry: The most common cause is that the person you are trying to create already exists in the database. This could be due to a previous entry that was not properly deleted or a duplicate entry attempt.
  Data Entry Error: Sometimes, the error can arise from incorrect data entry, such as entering a name or identification number that matches an existing record.
  Integration Issues: If your SAP system is integrated with other systems (like an HR system), there may be synchronization issues leading to duplicate records.
  
  Solution:
  
  Check Existing Records: Before creating a new person record, search the database to see if the person already exists. You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look for existing records.
  Use Different Functionality: If you need to update or change the address of the existing person, use the appropriate transaction (like PA30) to modify the existing record instead of trying to create a new one.
  Data Validation: Ensure that the data you are entering is correct and does not match any existing records. This includes checking for typos or variations in names.
  Consult with IT or SAP Support: If you are unable to resolve the issue, it may be helpful to consult with your IT department or SAP support team. They can help you identify if there are any underlying issues with the database or system configuration.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing personnel data, such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Permissions: Ensure that you have the necessary permissions to create or modify personnel records in the system. Lack of permissions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to address the AM035 error and proceed with your tasks in SAP.