How To Fix AJ856 - Primary installation w. distribution: Document &1 cannot be ind. reversed

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 856

• Message text: Primary installation w. distribution: Document &1 cannot be ind. reversed

What causes this issue?

Billing document &V1& belongs to a <DS:DE.MAININST>primary installation
</> that has the <DS:DE.INSTGRTYPE>grouping type</> &V2& and the
<DS:DE.DISTTYPE>distribution type</> &V3&.
A billing document that belongs to a primary installation with
distribution cannot be individually reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to reverse the complete installation group, enter the
primary installation &V1& in the transaction <DS:TRAN.EA20>EA20</> or
<DS:TRAN.EA21>EA21</> and maintain the following values:
<LS>Only Documents from Installation Groups</> or <LS>No Restrictions</>
<LS>Always Completely Reverse Installation Groups</>
<LS>Reverse Billing</>
Before you do this, read the F1 help for these parameters.
<ZH>Note:</>
This procedure is not available in connection with certain functions of
a move-in/-out, contract change, customer change and advanced billing
during a move-out.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ856 - Primary installation w. distribution: Document &1 cannot be ind. reversed ?

  The SAP error message AJ856 indicates that a document cannot be individually reversed due to issues related to the primary installation with distribution. This error typically arises in the context of asset accounting or when dealing with asset transactions in SAP.
  Cause:
  
  Document Status: The document you are trying to reverse may be in a status that does not allow for reversal. For example, it might be already cleared or settled.
  Distribution Issues: The error may occur if the document is part of a distribution process that has not been completed or has errors.
  Posting Period: The posting period for the document may be closed, preventing any changes or reversals.
  Configuration Issues: There may be configuration settings in the asset accounting module that are preventing the reversal.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to reverse. Ensure it is not cleared or settled.
  Review Distribution: If the document is part of a distribution, check the distribution settings and ensure that all related documents are correctly processed.
  Open Posting Period: Ensure that the posting period for the document is open. If it is closed, you may need to open it temporarily to perform the reversal.
  Configuration Review: Check the configuration settings in the asset accounting module to ensure that they are set up correctly for reversals.
  Use Alternative Reversal Methods: If individual reversal is not possible, consider using alternative methods such as creating a manual adjustment or a new document to correct the previous entry.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as AS02 (Change Asset), AS03 (Display Asset), and others related to asset accounting.
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address the issue.
  Documentation: Review SAP documentation on asset accounting and document reversal processes for additional insights and best practices.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.