How To Fix AJ692 - Document &1 preceding document &2 is in the archiving period

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 692

• Message text: Document &1 preceding document &2 is in the archiving period

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The shortest retention period in days is determined by subtracting the
retention periods for the archiving object ISU_BILL (IS-U archiving:
Billing document) for manual billing or standard billing, final billing
and backbilling/period-end billing from system date &v4&. In this case,
it produces the key date &v3&.
However, the end of the billing period comes before this key date. As a
result, document &v2& cannot be reversed since the previous document is
required for correctly determining the new start of billing.

System Response

How to fix this error?

To reverse the document despite this, create a manual credit memo or
backbilling.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ692 - Document &1 preceding document &2 is in the archiving period ?

  The SAP error message AJ692 indicates that a document (referred to as &1) is linked to a preceding document (referred to as &2) that is currently in the archiving period. This typically occurs in the context of document management and archiving processes within SAP, particularly in modules like Financial Accounting (FI) or Controlling (CO).
  Cause:
  The error arises when you attempt to process or post a document that is dependent on another document that has been archived. In SAP, documents are often linked to one another, and if a preceding document is archived, the system prevents further processing to maintain data integrity and ensure that all necessary documents are available for reference.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Document Status: Verify the status of both the document in question (&1) and the preceding document (&2). You can do this by using transaction codes like FB03 (Display Document) or other relevant transaction codes depending on the document type.
  
  
  Unarchive the Preceding Document: If the preceding document (&2) is indeed archived and you need to process the current document (&1), you may need to unarchive the preceding document. This typically requires administrative access and may involve using transaction codes related to archiving (like SARA).
  
  
  Review Archiving Settings: Check the archiving settings in your SAP system to understand the criteria for archiving documents. You may need to adjust these settings if they are too aggressive or if they do not align with your business processes.
  
  
  Consult with Your SAP Basis Team: If you do not have the necessary permissions to unarchive documents or if you are unsure about the implications of doing so, consult with your SAP Basis or system administration team. They can provide guidance on the best course of action.
  
  
  Documentation and Training: Ensure that users are trained on the implications of archiving and the importance of document dependencies. This can help prevent similar issues in the future.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which is designed to improve system performance by moving older data to storage. Familiarize yourself with the archiving objects relevant to your business processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others that may help in managing archived documents.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  
  By following these steps, you should be able to address the AJ692 error and ensure that your document processing can continue smoothly.