How To Fix AJ619 - Document and contract have different currencies; conversion not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 619

• Message text: Document and contract have different currencies; conversion not possible

What causes this issue?

This message involves a problem with the currency conversion to the
euro.
You tried to reverse an existing document with the manual billing
transaction, but the currencies in the documents are different: The
current document has currency &v1&, while the existing document has
currency &v2&.
To convert correctly, the price used must be defined in both
currencies. The price for both currencies must be identical in both the
time slices and the blocks.
Please note the following when converting the price and net amounts:
The net amount is converted to the euro using the valid conversion
rate. The price amount is taken from the price table. This results in
the following problem:
Normally, the net amount is calculated by multiplying the quantity by
the price. Because the price amount from the price table can be
different due to the mathematical conversion to the euro, multiplying
the quantity times the price amount does not necessarily result in the
displayed net amount.
Example:
<ZH>Old document in DM:</>
Price amount in DM ,,1.00 / kWh
Quantity,,100 kWh
Net amount in DM ,,100.00
Price in EURO,,0.5*
*The exact price in EURO is 0.51129...
Before the transfer to the new document, the net amount is multiplied
by the defined conversion rate. The new price amount is taken from the
table.
<ZH>New document in EURO:</>
Price amount in EURO ,,0.5 / kWh
Quantity ,,100 kWh
Net amount in EURO,,51.13 EURO
The net amount differs due to rounding the EURO price before
multiplying the price by the quantity.
A simple multiplication would result in a net amount of 50.00 EURO.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ619 - Document and contract have different currencies; conversion not possible ?

  The SAP error message AJ619 indicates that there is a mismatch between the currencies of a document and a contract, and the system is unable to perform a currency conversion. This typically occurs in scenarios involving financial transactions, such as when processing invoices, purchase orders, or contracts that involve different currencies.
  Cause:
  
  Currency Mismatch: The document (e.g., invoice, purchase order) is in a different currency than the contract it references. For example, if the contract is in USD and the document is in EUR, the system cannot automatically convert between these currencies.
  Missing Exchange Rate: There may not be an exchange rate defined in the system for the currencies involved, which prevents conversion.
  Configuration Issues: The system may not be configured to handle currency conversions properly, or there may be settings that restrict currency conversion for certain transactions.
  Document Type Restrictions: Certain document types may have restrictions on currency conversions based on business rules or configurations.
  
  Solution:
  
  Check Currency Settings: Verify the currencies used in both the document and the contract. Ensure they are aligned or that the correct currency is being used.
  Define Exchange Rates: If the currencies are different, ensure that an appropriate exchange rate is defined in the system. You can do this by navigating to the transaction for maintaining exchange rates (e.g., OB08).
  Adjust Document or Contract: If possible, modify either the document or the contract to use the same currency. This may involve changing the currency of the document to match the contract or vice versa.
  Review Configuration: Check the configuration settings in the SAP system related to currency conversion. This may involve consulting with your SAP administrator or functional consultant to ensure that the system is set up to handle the required currency conversions.
  Consult Documentation: Review SAP documentation or help resources for specific guidance on handling currency issues in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB08 (Maintain Exchange Rates), ME21N (Create Purchase Order), or FB60 (Enter Incoming Invoice) to troubleshoot and resolve the issue.
  SAP Notes: Check for any SAP Notes related to currency conversion issues that may provide additional insights or patches.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to documents or contracts, as restrictions may prevent you from resolving the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial transactions within SAP.