How To Fix AJ475 - &1 document cannot be reversed for adjustment

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 475

• Message text: &1 document cannot be reversed for adjustment

What causes this issue?

A manual document that has processed a billing request cannot have an
adjustment reversal.
If manual billing were repeated, the amount of this document would not
be cleared with the amount of the new document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ475 - &1 document cannot be reversed for adjustment ?

  The SAP error message AJ475, which states that "document cannot be reversed for adjustment," typically occurs in the context of financial accounting or asset accounting when attempting to reverse a document that is not eligible for reversal. This can happen for various reasons, and understanding the cause is essential for finding a solution.
  Causes of Error AJ475
  
  
  Document Status: The document you are trying to reverse may have a status that does not allow for reversal. For example, if the document has already been cleared or if it is part of a closed period, it cannot be reversed.
  
  
  Posting Period: The posting period for the document may be closed. If the document belongs to a closed fiscal period, SAP will not allow any adjustments or reversals.
  
  
  Document Type Restrictions: Certain document types may have restrictions on reversals. For instance, some asset accounting documents may not be reversible if they have been fully depreciated or if they are linked to other transactions.
  
  
  Dependencies on Other Documents: The document may be linked to other documents (e.g., invoices, payments) that prevent it from being reversed.
  
  
  Configuration Settings: There may be specific configuration settings in the system that restrict the reversal of certain types of documents.
  
  
  Solutions to Error AJ475
  
  
  Check Document Status: Review the status of the document you are trying to reverse. Ensure that it is not cleared or part of a closed period.
  
  
  Open Posting Period: If the posting period is closed, you may need to open it temporarily to allow for the reversal. This should be done with caution and in accordance with your organization's policies.
  
  
  Review Document Type: Check the document type and its settings in the configuration. Ensure that it allows for reversals.
  
  
  Check Dependencies: Investigate if the document is linked to other transactions that may prevent its reversal. You may need to reverse those transactions first.
  
  
  Consult Configuration: If you suspect that configuration settings are causing the issue, consult with your SAP administrator or a functional consultant to review the settings related to document reversals.
  
  
  Use Alternative Methods: If reversal is not possible, consider using alternative methods such as creating a correcting entry or adjusting the original document if applicable.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or AB08 (Reverse Asset Document) to perform the reversal actions.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation or user manuals for detailed procedures on handling document reversals in your specific module (e.g., FI, AA).
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or consult with an experienced SAP consultant for further assistance.