How To Fix AA631 - Acq.cost red. dep. negative in area &

SAP Error Message - Details

• Message type: E = Error

• Message class: AA - Messages for Asset Accounting

• Message number: 631

• Message text: Acq.cost red. dep. negative in area &

INCLUDE 'AA_AFA_ERROR' OBJECT DOKU ID TX LANGUAGE E

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message AA631 - Acq.cost red. dep. negative in area & ?

  The SAP error message AA631 "Acquisition cost red. dep. negative in area &" typically occurs in the Asset Accounting (FI-AA) module when there is an inconsistency in the asset's acquisition cost and its depreciation. This error indicates that the system has detected a negative value for the acquisition cost or the accumulated depreciation in a specific area, which is not allowed.
  Cause:
  
  Negative Acquisition Cost: The acquisition cost of the asset has been reduced to a negative value, possibly due to incorrect postings or adjustments.
  Incorrect Depreciation Calculation: The depreciation calculation may have resulted in a negative value, which can happen if there are errors in the configuration or if the asset has been incorrectly set up.
  Manual Adjustments: Manual adjustments or postings that do not comply with the accounting principles can lead to this error.
  Data Migration Issues: If data was migrated from another system, inconsistencies in the asset data could lead to this error.
  
  Solution:
  
  Check Asset Master Data: Review the asset master data for any inconsistencies, especially in the acquisition cost and depreciation areas.
  Review Postings: Check the asset postings to ensure that there are no incorrect or manual adjustments that could have led to negative values.
  Correct Depreciation Areas: Ensure that the depreciation areas are correctly configured and that the settings allow for proper calculation of depreciation.
  Adjust Acquisition Costs: If the acquisition cost is negative, you may need to adjust it back to a valid positive value.
  Run Asset Reports: Use asset reports (e.g., transaction code AW01N) to analyze the asset's history and identify where the negative value originated.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific guidance on handling this error in your system.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like AW01N (Asset Explorer) to view asset details and AW02 (Change Asset) to make necessary adjustments.
  SAP Notes: Check for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Configuration Settings: Review the configuration settings in the Asset Accounting module to ensure they align with your organization's accounting policies.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in Asset Accounting for further assistance.