How To Fix >A186 - Item &1 &2 cannot be cleared - debit memo notified.

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 186

• Message text: Item &1 &2 cannot be cleared - debit memo notified.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A186 - Item &1 &2 cannot be cleared - debit memo notified. ?

  The SAP error message A186 indicates that a specific item (identified by the document number and item number) cannot be cleared because a debit memo has been notified. This typically occurs in the context of accounts receivable or accounts payable when there are discrepancies or issues with the documents involved in the clearing process.
  Cause:
  
  
  Debit Memo Notification: The error usually arises when there is a debit memo associated with the item that has not been fully processed or cleared. This could be due to:
  
  The debit memo is still in a pending state.
  The debit memo has not been posted or is not recognized in the system.
  There are discrepancies between the amounts in the debit memo and the invoice or payment being cleared.
  
  
  
  Document Status: The document status may not allow for clearing due to various reasons, such as:
  
  The document is blocked for payment.
  The document is in a different status that prevents clearing.
  
  
  
  Configuration Issues: There may be configuration settings in the SAP system that affect how debit memos and invoices are processed.
  
  
  Solution:
  
  
  Check the Debit Memo: 
  
  Review the debit memo associated with the item. Ensure that it has been posted correctly and is in a status that allows for clearing.
  If the debit memo is pending, complete the necessary steps to finalize it.
  
  
  
  Clear the Debit Memo: 
  
  If the debit memo is valid and should be cleared, ensure that it is processed in the system. This may involve posting the debit memo or resolving any discrepancies.
  
  
  
  Review Document Status: 
  
  Check the status of the document you are trying to clear. Ensure that it is not blocked or in a status that prevents clearing.
  
  
  
  Consult with Finance Team: 
  
  If you are unsure about the status of the debit memo or how to proceed, consult with your finance or accounting team for assistance.
  
  
  
  SAP Notes and Documentation: 
  
  Check SAP Notes for any known issues or patches related to this error message. Sometimes, there may be specific fixes or updates provided by SAP.
  
  
  
  Transaction Codes: 
  
  Use transaction codes like FB03 (Display Document) to view the document details and FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to analyze the line items involved.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on clearing processes and handling debit memos.
  User Forums: Check SAP community forums or user groups for discussions related to this error message, as other users may have encountered and resolved similar issues.
  Training: Consider training sessions or workshops on SAP financial processes to better understand how to manage documents and clearings effectively.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.