How To Fix >A040 - Document &1 has not been archived yet

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 040

• Message text: Document &1 has not been archived yet

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A040 - Document &1 has not been archived yet ?

  The SAP error message A040: Document &1 has not been archived yet typically occurs when you attempt to access or process a document that is expected to be archived, but the system cannot find the archived version of that document. This can happen in various SAP modules, particularly in Financial Accounting (FI) or Materials Management (MM), where documents are often archived for performance and storage management.
  Cause:
  
  Document Not Archived: The document in question has not been archived yet. This could be due to the archiving process not being executed or completed.
  Archiving Configuration: The archiving settings may not be properly configured, leading to documents not being archived as expected.
  Document Deletion: The document may have been deleted instead of archived, or it may not have met the criteria for archiving.
  Incorrect Document Number: The document number provided may be incorrect or does not exist in the system.
  
  Solution:
  
  Check Archiving Status: Verify if the document has been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the status of archiving jobs.
  Run Archiving Job: If the document has not been archived, you may need to run the relevant archiving job. This can be done through transaction SARA, where you can select the appropriate object and execute the archiving process.
  Review Archiving Configuration: Ensure that the archiving configuration is set up correctly. This includes checking the archiving object settings and ensuring that the necessary criteria for archiving are met.
  Check Document Number: Confirm that the document number you are trying to access is correct. You can use transaction codes like FB03 (Display Document) or ME23N (Display Purchase Order) to verify the document.
  Consult with Basis Team: If you are unsure about the archiving process or if there are issues with the archiving jobs, consult with your SAP Basis team for assistance.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARCH: Archive Object Management
  
  
  Archiving Objects: Each module in SAP has specific archiving objects that define how documents are archived. Familiarize yourself with the relevant archiving objects for your module.
  Documentation: Refer to SAP Help documentation for detailed information on archiving processes and best practices.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to archiving and the A040 error message.
  
  By following these steps, you should be able to resolve the A040 error and ensure that your documents are archived correctly in the SAP system.