How To Fix 9J228 - Loading costs cannot be incurred when you change the activity type

SAP Error Message - Details

• Message type: E = Error

• Message class: 9J -

• Message number: 228

• Message text: Loading costs cannot be incurred when you change the activity type

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 9J228 - Loading costs cannot be incurred when you change the activity type ?

  The SAP error message 9J228, which states "Loading costs cannot be incurred when you change the activity type," typically occurs in the context of cost accounting and activity management within SAP. This error indicates that there is an issue with the way costs are being allocated or processed when an activity type is changed.
  Cause:
  
  
  Activity Type Change: The error is triggered when there is an attempt to change the activity type of a cost object (like a production order or internal order) after costs have already been posted against it. SAP does not allow changes to the activity type if costs have been incurred, as this could lead to inconsistencies in cost allocation and reporting.
  
  
  Cost Allocation Rules: The system has specific rules regarding how costs are allocated based on activity types. Changing the activity type after costs have been incurred can violate these rules.
  
  
  Configuration Issues: There may be configuration settings in the controlling area or activity type settings that are not aligned with the intended use of the activity types.
  
  
  Solution:
  
  
  Avoid Changing Activity Types: If costs have already been posted, avoid changing the activity type. Instead, consider creating a new activity type if necessary.
  
  
  Reverse Cost Postings: If you must change the activity type, you may need to reverse any cost postings related to the current activity type before making the change. This can be done through transaction codes like KB11N (Manual Repost of Costs) or KSV5 (Repost Costs).
  
  
  Check Configuration: Review the configuration settings for the activity types in the controlling area. Ensure that the settings align with your business processes and that they allow for the intended changes.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling activity types and cost postings.
  
  
  Seek Help from SAP Support: If the issue persists or if you are unsure about the steps to take, consider reaching out to SAP support or your internal SAP team for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KP26 (Change Activity Type Planning) and KSB1 (Cost Centers: Actual Line Items) to monitor and manage costs effectively.
  SAP Notes: Check for any SAP Notes related to error 9J228 for additional insights or patches that may address the issue.
  Training and Documentation: Ensure that users involved in cost accounting and activity management are trained on the implications of changing activity types and the associated processes.
  
  By understanding the cause and following the suggested solutions, you can effectively address the error message 9J228 in SAP.