How To Fix 6D841 - Rule for automatic renewal must not be "subject to approval"

SAP Error Message - Details

• Message type: E = Error

• Message class: 6D - Real Estate Messages

• Message number: 841

• Message text: Rule for automatic renewal must not be "subject to approval"

What causes this issue?

You have entered the rule &V1& (&V2&) for the automatic renewal.
According to the Customizing settings, acceptance of a renewal date
requires the approval of at least one of the two contract partners.

System Response

For the automatic renewal you can only use rules that are not subject
to approval, since automatic (= no manual entry of the approval date)
contract renewal is otherwise not possible.

How to fix this error?

Choose a rule that is not subject to approval. However, if you
absolutely need this rule, contract your system administrator.

Procedure for System Administrators

Copy the rule &V1& subject to approval) under a different name and
delete both indicators that define it as subject to approval.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 6D841 - Rule for automatic renewal must not be "subject to approval" ?

  The SAP error message 6D841 indicates that there is an issue with the configuration of a rule for automatic renewal in the context of contract management or procurement processes. Specifically, the error states that the rule for automatic renewal must not be set to "subject to approval." This typically occurs when a contract or agreement is set up to automatically renew, but the system is configured in a way that requires approval for such renewals, which creates a conflict.
  Cause:
  
  Configuration Conflict: The automatic renewal rule is configured to require approval, which contradicts the nature of automatic renewals that should occur without manual intervention.
  Contract Settings: The specific contract or agreement may have settings that are not aligned with the automatic renewal process.
  Business Rules: The business rules defined in the system may not allow for automatic renewals to be subject to approval.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Contract Settings:
  
  Navigate to the contract or agreement in question and check the settings related to automatic renewal.
  Ensure that the automatic renewal rule is not set to "subject to approval."
  
  
  
  Adjust Configuration:
  
  If you have access to the configuration settings, go to the relevant configuration area (e.g., SPRO) and check the settings for automatic renewals.
  Change the rule to allow automatic renewals without requiring approval.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to contract management and automatic renewals to ensure that you are following the correct procedures.
  
  
  
  Engage with SAP Support:
  
  If you are unable to resolve the issue through configuration changes, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system setup.
  
  
  
  Testing:
  
  After making changes, test the automatic renewal process to ensure that it functions correctly without triggering the error message.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  User Roles and Permissions: Ensure that the user roles and permissions are correctly set up to allow for the necessary changes to be made.
  Training and Documentation: Ensure that users involved in contract management are trained on the correct procedures for setting up automatic renewals.
  
  By following these steps, you should be able to resolve the error message 6D841 and ensure that your automatic renewal processes function as intended.