How To Fix 6D118 - Expenses type &1 already exists on &2 (2nd entry not possible)

SAP Error Message - Details

• Message type: E = Error

• Message class: 6D - Real Estate Messages

• Message number: 118

• Message text: Expenses type &1 already exists on &2 (2nd entry not possible)

What causes this issue?

You have attempted to assign the expense type &v1& for the time &v2&
more than once.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify another validity time or delete the corresponding line.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 6D118 - Expenses type &1 already exists on &2 (2nd entry not possible) ?

  The SAP error message 6D118 indicates that there is an attempt to create a second entry for an expense type that already exists for a specific period or context. This typically occurs in the context of expense management or travel management within SAP, where each expense type is expected to be unique for a given period or context.
  Cause:
  The error arises when:
  
  You are trying to enter an expense type that has already been recorded for the specified period or context (e.g., a specific employee, project, or cost center).
  There may be a configuration issue where the system is not allowing duplicate entries for the same expense type.
  The expense type might be incorrectly set up in the system, leading to conflicts.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries:
  
  Review the existing entries for the specified expense type and period. Ensure that you are not duplicating an entry that already exists.
  
  
  
  Modify the Entry:
  
  If you need to make changes to the existing entry, consider modifying it instead of creating a new one. This can often be done through the appropriate transaction code in SAP.
  
  
  
  Consult Configuration:
  
  If you believe that the system should allow multiple entries for the same expense type, consult with your SAP administrator or configuration team. They may need to adjust the settings in the configuration to allow for this.
  
  
  
  Error Message Details:
  
  Pay attention to the details provided in the error message, particularly the identifiers for the expense type (&1) and the context (&2). This information can help you identify the specific entry causing the conflict.
  
  
  
  Documentation and Support:
  
  Refer to SAP documentation or support resources for more detailed guidance on handling expense types and related configurations. If necessary, reach out to SAP support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (for travel expenses) or CATS (Cross-Application Time Sheet) if applicable.
  User Roles: Ensure that you have the appropriate permissions to create or modify expense entries.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.