How To Fix 63101 - & cleared documents found => Reversal procedure cancelled

SAP Error Message - Details

• Message type: E = Error

• Message class: 63 - Messages for Real Estate Management

• Message number: 101

• Message text: & cleared documents found => Reversal procedure cancelled

What causes this issue?

You specified that the reversal procedure should be cancelled if &v1&
cleared documents were found.

System Response

More than &v1& cleared documents were found during the current
procedure. The reversal procedure has been cancelled.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 63101 - & cleared documents found => Reversal procedure cancelled ?

  The SAP error message "63101 - Cleared documents found => Reversal procedure cancelled" typically occurs when you attempt to reverse a financial document that has already been cleared. This means that the document you are trying to reverse has been settled against another document, and SAP does not allow the reversal of cleared documents to maintain the integrity of financial records.
  Cause:
  
  Cleared Document: The document you are trying to reverse has been cleared, meaning it has been settled against another document (e.g., an invoice against a payment).
  Reversal Restrictions: SAP has built-in restrictions to prevent the reversal of documents that could lead to inconsistencies in financial reporting.
  
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Identify the Clearing Document:
  
  Use transaction codes like FB03 (Display Document) to check the document you are trying to reverse and identify the clearing document associated with it.
  
  
  
  Unclearing the Document:
  
  If you need to reverse the document, you may first need to "unclear" it. This can be done using transaction code FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to find the clearing document and then use FBRA (Reset Cleared Items) to reverse the clearing.
  
  
  
  Manual Adjustments:
  
  If the document cannot be uncoupled from the clearing, you may need to create a manual adjustment entry to correct the financial records instead of reversing the original document.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the implications of reversing or uncoupling documents, consult with your finance or accounting team to ensure compliance with financial policies and procedures.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FB03: Display Document
  FBRA: Reset Cleared Items
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  
  
  
  Documentation: Refer to SAP Help documentation for more details on document clearing and reversal procedures.
  
  
  User Permissions: Ensure that you have the necessary permissions to perform document reversals and adjustments in the SAP system.
  
  
  Testing in Sandbox: If possible, test the reversal process in a sandbox environment to understand the implications before making changes in the production environment.
  
  
  By following these steps, you should be able to address the error message and proceed with the necessary financial adjustments.