How To Fix 63071 - Document & already cleared. Reversal not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: 63 - Messages for Real Estate Management

• Message number: 071

• Message text: Document & already cleared. Reversal not possible

What causes this issue?

A clearing document already exists for the document with number &v1&
(for example, an incoming payment has already been received). Therefore
this document can no longer be reversed.

System Response

The system cannot reverse this document. The reversal of the other
documents is not affected by this.

How to fix this error?

Look at the document in financial accounting. If the posting was
incorrect, you might have to make a manual adjustment posting.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 63071 - Document & already cleared. Reversal not possible ?

  The SAP error message "63071 Document & already cleared. Reversal not possible" typically occurs when you attempt to reverse a financial document that has already been cleared in the system. This means that the document has been settled against another document, and as a result, it cannot be reversed directly.
  Cause:
  
  Cleared Document: The document you are trying to reverse has already been cleared, meaning it has been settled against another document (like a payment or invoice).
  Accounting Entries: The accounting entries related to the document have been finalized, making it impossible to reverse the document without first un-clearing it.
  System Restrictions: SAP has built-in restrictions to prevent the reversal of cleared documents to maintain the integrity of financial data.
  
  Solution:
  
  
  Unclear the Document: If you need to reverse the document, you must first clear the document. This can be done by:
  
  Using transaction code F-32 (Clear Customer) or F-44 (Clear Vendor) to un-clear the document.
  Identify the clearing document and reverse the clearing process.
  
  
  
  Reverse the Clearing Document: Once the document is un-cleared, you can then reverse the original document using the appropriate transaction code (e.g., FB08 for reversing a document).
  
  
  Check Document Flow: Review the document flow to understand how the document was cleared and ensure that you are following the correct steps to reverse it.
  
  
  Consult with Finance Team: If you are unsure about the implications of un-clearing a document, consult with your finance team or SAP support to ensure compliance with accounting policies.
  
  
  Related Information:
  
  Transaction Codes:
  
  FB08: Reverse Document
  F-32: Clear Customer
  F-44: Clear Vendor
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Documentation: Review SAP documentation or help files for more information on document clearing and reversal processes.
  
  Best Practices:
  
  Always ensure that you have the necessary permissions and that you understand the financial implications before un-clearing or reversing documents.
  Maintain proper documentation of any changes made to financial documents for audit purposes.
  Regularly review and reconcile cleared documents to avoid issues with reversals in the future. 
  
  If you continue to face issues or if the situation is complex, it may be beneficial to reach out to your SAP support team for further assistance.