How To Fix 62840 - Only each last settlement for a BE can be reversed

SAP Error Message - Details

• Message type: E = Error

• Message class: 62 - Message Texts for Real Estate

• Message number: 840

• Message text: Only each last settlement for a BE can be reversed

What causes this issue?

At least one other settlement (&v1&) for the same business entity has
been carried out after the settlement run you would like to reverse.
However, a reversal is only permitted for the last settlement run.

System Response

The settlement run has not been reversed.

How to fix this error?

Reverse the settlement runs in reverse order that they were carried
out.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 62840 - Only each last settlement for a BE can be reversed ?

  The SAP error message 62840, "Only each last settlement for a BE can be reversed," typically occurs in the context of settlement processes in SAP, particularly when dealing with internal orders, projects, or other cost objects that have been settled.
  Cause:
  This error message indicates that you are attempting to reverse a settlement that is not the most recent one for a particular business entity (BE). In SAP, settlements are processed in a sequence, and only the last settlement can be reversed. If you try to reverse an earlier settlement, the system will prevent this action to maintain data integrity and ensure that the financial records remain consistent.
  Solution:
  To resolve this error, you should follow these steps:
  
  
  Check Settlement History: Review the settlement history for the specific business entity (e.g., internal order, project) to identify the most recent settlement. You can do this by using transaction codes like KO03 (for internal orders) or CJ20N (for projects).
  
  
  Reverse the Last Settlement: If you need to reverse a settlement, ensure that you are attempting to reverse the most recent one. Use the appropriate transaction code (e.g., KO8G for internal orders or CJ88 for projects) to reverse the last settlement.
  
  
  Re-settle if Necessary: After reversing the last settlement, you may need to re-settle the order or project if adjustments are required. Use the settlement transaction (e.g., KO88 for internal orders or CJ88 for projects) to perform the settlement again.
  
  
  Consult Documentation: If you are unsure about the process or need further assistance, refer to SAP documentation or consult with your SAP support team for guidance specific to your organization's configuration.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for settlements and reversals, such as:
  
  KO88 - Settle Internal Order
  KO8G - Reverse Settlement for Internal Order
  CJ88 - Settle Project
  CJ8G - Reverse Settlement for Project
  
  
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message. SAP Notes can provide insights into specific scenarios or bugs that may be relevant.
  
  
  User Authorization: Ensure that you have the necessary authorizations to perform settlement and reversal actions in SAP.
  
  
  By following these steps, you should be able to address the error message and proceed with your settlement processes in SAP.