How To Fix >6811 - Incoming correspondence is not active for period &1 in year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 811

• Message text: Incoming correspondence is not active for period &1 in year &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6811 - Incoming correspondence is not active for period &1 in year &2 ?

  The SAP error message "6811 Incoming correspondence is not active for period &1 in year &2" typically indicates that the system is trying to process incoming correspondence (such as invoices, payments, or other documents) for a period that is not currently active or open in the system. This can happen for various reasons, such as the period being closed for posting or the configuration settings not allowing for incoming correspondence in that period.
  Cause:
  
  Closed Posting Period: The most common cause is that the posting period for the specified month and year is closed. In SAP, financial periods can be closed to prevent further postings.
  Configuration Settings: The system may not be configured to allow incoming correspondence for that specific period.
  Document Type Restrictions: Certain document types may have restrictions on when they can be processed.
  
  Solution:
  
  
  Open the Posting Period:
  
  Go to the transaction code OB52 (or use the menu path: Financial Accounting > Periodic Processing > Closing > Open/Close Posting Periods).
  Check if the period for the specified month and year is closed. If it is, you can open it temporarily to allow the processing of the incoming correspondence.
  
  
  
  Check Configuration:
  
  Ensure that the configuration for incoming correspondence is set up correctly. This can be done in the relevant customizing settings (transaction code SPRO).
  Navigate to the appropriate section for your module (e.g., Financial Accounting) and check the settings related to correspondence.
  
  
  
  Review Document Types:
  
  Check if there are any restrictions on the document types being used for the incoming correspondence. You may need to adjust the settings to allow processing in the specified period.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about making changes to the posting periods or configuration, consult with your SAP administrator or finance team to ensure that any changes made are in line with your organization's policies.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  OB52: Open/Close Posting Periods
  SPRO: SAP Reference IMG (for configuration)
  
  
  Documentation: Refer to SAP Help documentation for more details on managing posting periods and incoming correspondence.
  User Roles: Ensure that you have the necessary authorizations to make changes to posting periods or configuration settings.
  
  By following these steps, you should be able to resolve the error message and allow the processing of incoming correspondence for the specified period.