How To Fix >6808 - Incoming correspondence already exists for period &2 in year &3

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 808

• Message text: Incoming correspondence already exists for period &2 in year &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6808 - Incoming correspondence already exists for period &2 in year &3 ?

  The SAP error message "6808 Incoming correspondence already exists for period &2 in year &3" typically occurs in the context of financial accounting or accounts receivable when you are trying to post an incoming payment or correspondence for a period where a record already exists. This error is designed to prevent duplicate entries for the same period and year.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already an incoming correspondence (like a payment or invoice) recorded for the specified period and year.
  Incorrect Posting Period: You may be trying to post to a period that is already closed or has restrictions.
  Configuration Issues: There may be configuration settings in the system that prevent posting to certain periods.
  
  Solution:
  
  
  Check Existing Records: 
  
  Go to the relevant transaction (e.g., F-28 for incoming payments) and check if there is already an entry for the specified period and year.
  Use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to review existing entries.
  
  
  
  Adjust Posting Period:
  
  If you find that the period is closed, you may need to open it again if your business processes allow for it. This can be done in the configuration settings (Transaction Code: OB52).
  Ensure that you are posting to the correct period and year.
  
  
  
  Consult with Your Team:
  
  If you are unsure about the existing entries or the implications of changing periods, consult with your finance or accounting team to ensure compliance with your organization's policies.
  
  
  
  Error Handling:
  
  If the error persists and you believe it is incorrect, consider checking for any system issues or bugs. You may need to contact SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-28 (Incoming Payments), FBL1N (Vendor Line Item Display), and FBL5N (Customer Line Item Display).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to post entries in the specified period.
  
  By following these steps, you should be able to resolve the error and successfully post your incoming correspondence.