How To Fix >6803 - Correspondence &1 already has incoming date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 803

• Message text: Correspondence &1 already has incoming date &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message >6803 - Correspondence &1 already has incoming date &2 ?

  The SAP error message 6803 ("Correspondence &1 already has incoming date &2") typically occurs in the context of managing correspondence in SAP systems, particularly when dealing with incoming correspondence or documents that have already been processed or recorded.
  Cause:
  The error indicates that there is an attempt to process or create a new entry for correspondence that already has an incoming date assigned to it. This can happen in scenarios such as:
  
  Trying to reprocess or re-enter correspondence that has already been acknowledged or processed.
  Attempting to assign a new incoming date to correspondence that has already been recorded with a specific date.
  Data integrity issues where the system detects a duplicate entry for the same correspondence.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Correspondence: 
  
  Review the correspondence records to confirm if the entry with the specified incoming date already exists. You can do this by using transaction codes related to correspondence management (e.g., SOST, SARA, or specific transaction codes for your module).
  
  
  
  Modify or Delete Existing Entry:
  
  If the correspondence needs to be updated, consider modifying the existing entry instead of creating a new one. If the entry is no longer needed, you may delete it if your business process allows.
  
  
  
  Review Business Process:
  
  Ensure that your business process does not allow for duplicate entries. Implement checks or validations in your workflow to prevent this error from occurring in the future.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files related to the specific module you are working with for more detailed guidance on handling correspondence.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration or version.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing correspondence in your SAP environment.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify correspondence records.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  Custom Development: If your organization has custom developments related to correspondence processing, review those for potential issues.
  
  By following these steps, you should be able to address the error message and ensure proper handling of correspondence in your SAP system.