How To Fix >6325 - Repeat output not allowed for correspondence type &2 by its definition

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 325

• Message text: Repeat output not allowed for correspondence type &2 by its definition

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6325 - Repeat output not allowed for correspondence type &2 by its definition ?

  The SAP error message 6325 indicates that repeat output is not allowed for a specific correspondence type. This typically occurs in the context of generating correspondence documents (like invoices, statements, etc.) in SAP, where the system is configured to prevent the re-sending of certain types of correspondence.
  Cause:
  The error arises when you attempt to generate a repeat output for a correspondence type that has been defined in the system to not allow repeat outputs. This is often a configuration setting in the SAP system that restricts the generation of duplicate correspondence for specific types.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Correspondence Type Configuration:
  
  Go to the configuration settings for the correspondence type in question. This can typically be found in the SAP Customizing Implementation Guide (IMG) under:
  
  Financial Accounting (FI) > Accounts Receivable and Accounts Payable > Correspondence > Define Correspondence Types.
  
  
  Review the settings for the correspondence type (identified by &2 in the error message) and check if the option for allowing repeat output is enabled.
  
  
  
  Modify the Correspondence Type:
  
  If you need to allow repeat outputs for this correspondence type, you may need to change the configuration to allow it. This may involve setting a flag or option that permits repeat outputs.
  
  
  
  Check Output Determination:
  
  Ensure that the output determination procedure is correctly set up. Sometimes, the output type may be linked to specific conditions that need to be met for repeat outputs to be allowed.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to correspondence types and output management for additional insights on how to configure these settings.
  
  
  
  User Authorization:
  
  Ensure that the user attempting to generate the output has the necessary authorizations to perform this action.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through configuration changes, consider reaching out to SAP support for assistance, especially if this is a critical business process.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SPRO to access the configuration settings or SOST to check the status of output messages.
  Documentation: SAP Help Portal and community forums can provide additional context and examples related to this error.
  Testing: After making any changes, ensure to test the output generation process to confirm that the error has been resolved.
  
  By following these steps, you should be able to address the error message 6325 and configure the system to allow repeat outputs for the specified correspondence type if needed.