How To Fix >6130 - Correspondence &1 of correspondence type &2 was already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 130

• Message text: Correspondence &1 of correspondence type &2 was already archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6130 - Correspondence &1 of correspondence type &2 was already archived ?

  The SAP error message "6130 Correspondence &1 of correspondence type &2 was already archived" typically indicates that the system is trying to access correspondence data that has already been archived. This can occur in various SAP modules, particularly in areas related to document management, financials, or customer relationship management.
  Cause:
  
  Archiving Process: The correspondence data (like invoices, notifications, etc.) has been archived as part of the data management process to optimize database performance and storage.
  Accessing Archived Data: The system or user is attempting to access or process correspondence that has already been moved to an archive, which is not directly accessible in the same way as active data.
  Incorrect Configuration: There may be a configuration issue where the system is not correctly identifying the status of the correspondence.
  
  Solution:
  
  Check Archive Status: Verify if the correspondence in question has indeed been archived. You can do this by checking the archive management transactions (like SARA) to see the status of the archived documents.
  Access Archived Data: If you need to access the archived correspondence, you may need to use the appropriate archive retrieval transaction (like SARA or SARI) to retrieve the archived data.
  Review Configuration: Ensure that the configuration settings for archiving and correspondence processing are correctly set up. This may involve checking the archiving object settings and ensuring that the correspondence types are correctly defined.
  Consult Documentation: Refer to SAP documentation or notes related to the specific module you are working with for more detailed guidance on handling archived correspondence.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which involves moving data from the database to an archive for long-term storage. This is often done to improve system performance and manage data growth.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing and retrieving archived data.
  SAP Notes: Check for any SAP Notes that may address specific issues related to the error message you are encountering, as they may provide patches or additional guidance.
  
  By following these steps, you should be able to address the error message and manage your correspondence data effectively.