How To Fix 5Z342 - Infotype record 8 valid on & does not represent coll. agreement for PS

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 342

• Message text: Infotype record 8 valid on & does not represent coll. agreement for PS

What causes this issue?

The infotype 0008 record with start date &V1& belongs to a pay scale
that does not represent the collective agreement for the public sector
and is therefore not adjusted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

The check is based on the internal pay scale type from table T510A. It
is possible that a Customizing setting has not been configured.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z342 - Infotype record 8 valid on & does not represent coll. agreement for PS ?

  The SAP error message 5Z342, which states "Infotype record 8 valid on & does not represent coll. agreement for PS," typically occurs in the context of Personnel Administration (PA) and Project System (PS) modules. This error indicates that there is a mismatch between the validity of an infotype record (specifically Infotype 8, which is related to Basic Pay) and the collective agreement settings for the employee in question.
  Cause:
  
  Invalid Infotype Record: The infotype record for the employee may not be valid for the period in question, or it may not align with the collective agreement settings defined in the system.
  Collective Agreement Configuration: The collective agreement settings in the system may not be correctly configured or may not match the employee's infotype data.
  Employee Status: The employee's status or assignment may not be compatible with the collective agreement rules.
  Date Issues: The validity dates of the infotype record may not correspond with the dates of the collective agreement.
  
  Solution:
  
  Check Infotype Record: Review the employee's Infotype 8 record to ensure that it is valid for the required period. You can do this using transaction code PA30 (Maintain HR Master Data).
  Verify Collective Agreement Settings: Ensure that the collective agreement settings in the system are correctly configured. This can be done through transaction codes like SPRO (Customizing) to check the configuration for collective agreements.
  Adjust Validity Dates: If the infotype record is not valid for the required period, you may need to adjust the validity dates or create a new record that aligns with the collective agreement.
  Employee Status Review: Check the employee's status and assignment to ensure they are eligible under the current collective agreement.
  Consult Documentation: Refer to SAP documentation or consult with your SAP HR consultant for specific configurations related to collective agreements and infotype settings.
  
  Related Information:
  
  Infotype 8 (Basic Pay): This infotype is used to maintain the basic pay details of an employee, including salary, wage type, and other compensation-related information.
  Collective Agreements: These are agreements that define the terms of employment for groups of employees, including pay scales, working hours, and other conditions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SPRO (Customizing), and others that may help in troubleshooting the issue.
  
  If the issue persists after checking the above points, it may be beneficial to involve your SAP support team or a consultant who specializes in SAP HR and PS modules for further assistance.