How To Fix 5Z323 - Pers. no. &1 has ref. pers. no. (&2) without infotype &3 on &4 in IT 0509

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 323

• Message text: Pers. no. &1 has ref. pers. no. (&2) without infotype &3 on &4 in IT 0509

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z323 - Pers. no. &1 has ref. pers. no. (&2) without infotype &3 on &4 in IT 0509 ?

  The SAP error message 5Z323 indicates that there is an issue with the personnel number (Pers. no. &1) having a reference personnel number (&2) that does not have the required infotype (&3) on the specified date (&4) in infotype 0509 (which is typically used for managing relationships between personnel numbers, such as in the case of family members or dependents).
  Cause:
  
  Missing Infotype Record: The reference personnel number does not have the required infotype record on the specified date. This could happen if the infotype was not created, was deleted, or if the date range of the infotype does not cover the date in question.
  Incorrect Data Entry: There may have been an error in data entry when creating or maintaining the personnel records.
  Configuration Issues: There could be configuration issues in the system that prevent the proper linkage between personnel numbers.
  
  Solution:
  
  
  Check Infotype Records: 
  
  Go to the relevant personnel number (reference personnel number &2) and check if the required infotype (&3) exists for the specified date (&4).
  If it does not exist, you may need to create it or adjust the date range of existing records.
  
  
  
  Create or Update Infotype:
  
  If the infotype is missing, create a new record for the reference personnel number with the necessary details.
  If the infotype exists but is not valid for the specified date, you may need to update the record to ensure it covers the required date.
  
  
  
  Review Data Entry: 
  
  Ensure that all data entries related to personnel numbers are accurate and complete. Check for any typos or incorrect entries.
  
  
  
  Consult with HR or SAP Support: 
  
  If you are unsure about how to proceed or if the issue persists, consult with your HR department or SAP support team for further assistance.
  
  
  
  Related Information:
  
  Infotype 0509: This infotype is used to manage relationships between personnel numbers, such as dependents or family members. It is important to ensure that all related personnel records are correctly maintained.
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit infotype records.
  Authorization: Ensure that you have the necessary authorizations to view and edit personnel records in SAP.
  
  By following these steps, you should be able to resolve the error message 5Z323 and ensure that the personnel records are correctly linked and maintained.