How To Fix 5Z266 - No Personal Data infotype (0002) exists for the reporting period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 266

• Message text: No Personal Data infotype (0002) exists for the reporting period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z266 - No Personal Data infotype (0002) exists for the reporting period ?

  The SAP error message 5Z266 indicates that there is no personal data infotype (specifically infotype 0002, which is the "Personal Data" infotype) available for the employee in question for the reporting period you are trying to access. This can occur in various scenarios, such as when generating reports, processing payroll, or performing other HR-related functions.
  Cause:
  
  Missing Infotype Record: The most common cause is that the infotype 0002 record for the employee does not exist for the specified reporting period. This could be due to the employee being newly hired, terminated, or the record not being maintained properly.
  Incorrect Reporting Period: The reporting period you are trying to access may not align with the periods for which the infotype data has been maintained.
  Data Entry Errors: There may have been an error during data entry, leading to the absence of the required infotype record.
  Employee Status: The employee may be in a status (e.g., inactive, terminated) that does not have the required infotype data.
  
  Solution:
  
  
  Check Infotype Records: 
  
  Go to the employee's master data (transaction code PA20 or PA30) and check if infotype 0002 exists for the relevant period.
  If it does not exist, you may need to create or update the infotype record.
  
  
  
  Maintain Infotype Data:
  
  If the infotype is missing, you can create it by using transaction code PA30. Enter the employee number and select infotype 0002 to add the necessary personal data.
  Ensure that the data entered is accurate and complete.
  
  
  
  Verify Reporting Period:
  
  Ensure that the reporting period you are trying to access is correct and that it falls within the range of the employee's active status.
  
  
  
  Check Employee Status:
  
  Verify the employee's status in the system. If the employee is inactive or terminated, you may need to check if the infotype data is still relevant or if it needs to be updated.
  
  
  
  Consult with HR Team: If you are unsure about the changes or if the employee's data should be maintained differently, consult with your HR team or the person responsible for maintaining employee records.
  
  
  Related Information:
  
  Infotype 0002: This infotype contains personal data such as name, date of birth, marital status, and nationality. It is crucial for various HR processes.
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  Authorization: Ensure you have the necessary authorizations to view or edit employee master data.
  Documentation: Refer to SAP HR documentation for detailed information on infotypes and their significance in HR processes.
  
  By following these steps, you should be able to resolve the error message 5Z266 and ensure that the necessary personal data is available for the reporting period in question.