How To Fix 5Z259 - If "No change in headcount" applies, no regular payments can take place

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 259

• Message text: If "No change in headcount" applies, no regular payments can take place

What causes this issue?

An active civil servant has passed away or death benefit is to be paid
to a third party. However, regular payments were made (wage type /169).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the encoding of your wage types with regard to cumulations 69 and
70, and compare the explanations of the Statistical Office for the input
fields 19 and 20.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z259 - If "No change in headcount" applies, no regular payments can take place ?

  The SAP error message 5Z259, which states "If 'No change in headcount' applies, no regular payments can take place," typically occurs in the context of payroll processing within the SAP system. This error indicates that the payroll run is attempting to process regular payments for employees, but the system has detected that there has been no change in the headcount for the relevant period.
  Cause:
  
  No Changes in Employee Status: The error usually arises when there are no changes in the employee's status, such as hiring, terminations, or changes in pay rates, which are necessary for processing regular payroll.
  Payroll Configuration: The payroll configuration may be set to prevent processing payments if there are no changes in headcount.
  Incorrect Payroll Period: The payroll period being processed may not align with the expected changes in employee status.
  
  Solution:
  
  Review Employee Changes: Check if there are any changes in employee status (e.g., new hires, terminations, or changes in pay rates) that should have been processed. If there are none, the system is functioning as intended.
  Adjust Payroll Configuration: If regular payments are still required despite no changes in headcount, consider adjusting the payroll configuration settings to allow for processing in such cases.
  Run Payroll for Specific Employees: If you need to process payroll for specific employees regardless of headcount changes, you may need to run a manual payroll run for those employees.
  Consult Documentation: Review SAP documentation or consult with your SAP support team to understand the specific configuration settings that may be causing this error.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that address specific issues or provide guidance on configuration.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_MXX_CALC (Payroll Calculation) to review employee data and payroll runs.
  Testing in a Sandbox: If possible, replicate the issue in a sandbox environment to test different configurations or scenarios without affecting live data.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HR and payroll to further investigate the underlying cause.