How To Fix 5Z159 - File was not created using an HR application

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 159

• Message text: File was not created using an HR application

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z159 - File was not created using an HR application ?

  The SAP error message 5Z159, which states "File was not created using an HR application," typically occurs in the context of HR processes, particularly when dealing with file uploads or data transfers related to HR applications. This error indicates that the system expects a file to be generated or formatted in a specific way by an HR application, but the file being processed does not meet those criteria.
  Cause:
  
  Incorrect File Format: The file being uploaded or processed may not be in the expected format or structure that the HR application requires.
  File Origin: The file may have been created or exported from a non-HR application or system, leading to incompatibility.
  Missing Data: The file might lack necessary data fields or contain incorrect data that the HR application cannot interpret.
  Configuration Issues: There may be configuration settings in the HR module that are not aligned with the file being processed.
  
  Solution:
  
  Verify File Format: Ensure that the file is generated from the correct HR application and adheres to the required format (e.g., CSV, XML, etc.). Check the documentation for the specific format requirements.
  Recreate the File: If the file was created in a different application, recreate it using the appropriate HR application to ensure compatibility.
  Check Data Integrity: Review the contents of the file to ensure all required fields are present and correctly formatted. Validate the data against the expected schema.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on file formats and requirements for the HR application you are using.
  Configuration Review: If you have access, review the configuration settings in the HR module to ensure they are set up correctly for the file processing you are attempting.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Support Forums: Engage with SAP community forums or support channels where other users may have encountered and resolved similar issues.
  Testing: If possible, conduct tests with sample files that are known to work to isolate the issue with the problematic file.
  
  If the problem persists after trying these solutions, it may be beneficial to reach out to your SAP support team or a consultant with expertise in SAP HR applications for further assistance.