How To Fix 5Z093 - Employee has taken unpaid absence on key date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 093

• Message text: Employee has taken unpaid absence on key date

The employee has taken the unpaid absence &V1& on the key date for
statistics. This means that the employee cannot be included in the
statistics. This is set up by maintaining the absence type in question
in table T512E under form DOHA.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z093 - Employee has taken unpaid absence on key date ?

  The SAP error message 5Z093, which states "Employee has taken unpaid absence on key date," typically occurs in the context of payroll processing or time management when the system detects that an employee has an unpaid absence on the specified key date. This can affect payroll calculations, benefits eligibility, and other HR-related processes.
  Cause:
  
  Unpaid Absence: The employee has an unpaid leave of absence recorded in the system that overlaps with the key date being processed (e.g., payroll period end date).
  Incorrect Absence Type: The absence type may not be configured correctly, or the absence may not have been processed as expected.
  Data Entry Errors: There may be errors in the employee's time data or absence records.
  Configuration Issues: The absence management configuration in SAP may not be set up to handle unpaid absences correctly.
  
  Solution:
  
  Review Absence Records: Check the employee's absence records in the system to confirm the unpaid absence. You can do this by navigating to the employee's time management or absence management records.
  Adjust Absence Type: If the absence is not supposed to be unpaid, you may need to change the absence type or correct the absence entry.
  Consult with HR: If you are unsure about the absence, consult with the HR department to verify the employee's leave status and ensure that it is correctly reflected in the system.
  Payroll Processing: If the absence is valid, you may need to adjust the payroll processing logic to account for the unpaid absence. This may involve configuring the payroll schema or rules to handle such cases.
  Testing: After making any changes, run a test payroll to ensure that the error does not reoccur and that the employee's payroll is calculated correctly.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee absence records.
  Absence Types: Familiarize yourself with the different absence types configured in your SAP system and their implications on payroll.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling unpaid absences and payroll processing.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the error message 5Z093 and ensure that the employee's absence is correctly accounted for in the payroll process.