How To Fix 5Z015 - Infotype record for "Official Housing" already exists for the period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 015

• Message text: Infotype record for "Official Housing" already exists for the period

What causes this issue?

An infotype record already exists for infotype 0321 (Employee
Accommodation) for the specified period or part of this period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Entering an infotype for employee accommodation and official housing at
the same time makes little sense. If the period is correct for the
Employee Accommodation infotype, adjust the period for the Official
Housing infotype as required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z015 - Infotype record for "Official Housing" already exists for the period ?

  The SAP error message 5Z015 indicates that there is an attempt to create or modify an infotype record for "Official Housing" (typically infotype 0009) that overlaps with an existing record for the same employee and time period. This error is common in SAP HR (Human Resources) modules when managing employee data.
  Cause:
  
  Overlapping Dates: The most common cause of this error is that there is already an existing record for the same employee in the "Official Housing" infotype that covers the same date range you are trying to enter.
  Incorrect Data Entry: The user may have entered incorrect start and end dates that overlap with an existing record.
  Data Migration Issues: If data was migrated from another system, there may be duplicate records or incorrect date ranges.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in infotype 0009.
  Look for any records that overlap with the dates you are trying to enter.
  
  
  
  Adjust Dates:
  
  If you find an overlapping record, you can either adjust the dates of the new record you are trying to create or modify the existing record to avoid the overlap.
  Ensure that the new record's start and end dates do not conflict with existing records.
  
  
  
  Delete or Change Existing Records:
  
  If the existing record is no longer valid, you may consider deleting it (if allowed) or changing its dates to accommodate the new record.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to modify or delete, consult with your HR team or the person responsible for maintaining employee records to ensure compliance with company policies.
  
  
  
  Related Information:
  
  Infotype 0009: This infotype is used to manage official housing data for employees, including details about housing allowances, addresses, and related information.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing HR data.
  Authorization: Ensure you have the necessary authorizations to view or modify HR master data records.
  
  By following these steps, you should be able to resolve the error message 5Z015 and successfully manage the official housing records for the employee in question.