How To Fix 5Z016 - IT 0321 record (Employee Accommodations) already exists for the period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 016

• Message text: IT 0321 record (Employee Accommodations) already exists for the period

What causes this issue?

An infotype record already exists for infotype 0321 (Employee
Accommodation) for the specified period or part of this period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Entering an infotype for official housing and employee accommodation at
the same time makes little sense. If the period is correct for the
Official Housing infotype, adjust the period for the Employee
Accommodation infotype as required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z016 - IT 0321 record (Employee Accommodations) already exists for the period ?

  The SAP error message 5Z016 with the description "IT 0321 record (Employee Accommodations) already exists for the period" typically occurs in the context of employee data management, specifically when dealing with infotype 0321, which is used for managing employee accommodations.
  Cause:
  This error indicates that there is already an existing record for the specified employee in the infotype 0321 for the same time period you are trying to create or modify. SAP does not allow overlapping records for certain infotypes to maintain data integrity and avoid conflicts.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in infotype 0321.
  Look for any records that overlap with the period you are trying to enter.
  
  
  
  Modify or Delete Existing Records:
  
  If you find an existing record that overlaps, you can either:
  
  Modify the existing record to accommodate the new information.
  Delete the existing record if it is no longer needed (ensure that this is compliant with your organization's data management policies).
  
  
  
  
  
  Create a New Record:
  
  If the existing record is valid and you need to add new information, consider creating a new record for a different time period that does not overlap with the existing one.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about how to proceed or if the records seem correct, consult with your HR department or SAP support team for further assistance.
  
  
  
  Related Information:
  
  Infotype 0321: This infotype is specifically used for managing employee accommodations, which may include details about special arrangements or adjustments made for employees due to various reasons (e.g., disabilities, health issues).
  Data Integrity: SAP enforces strict data integrity rules to ensure that employee records are accurate and do not conflict with one another.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for creating new records) to effectively manage employee data.
  
  By following these steps, you should be able to resolve the error and manage employee accommodation records effectively.