How To Fix 5Y657 - Employee leaving data cannot be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Y - Error messages for info-type Italian module pools

• Message number: 657

• Message text: Employee leaving data cannot be determined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Y657 - Employee leaving data cannot be determined ?

  The SAP error message 5Y657, which states "Employee leaving data cannot be determined," typically occurs in the context of employee management, particularly when processing employee data related to terminations or changes in employment status. This error indicates that the system is unable to find the necessary data regarding an employee's leaving status or related information.
  Causes:
  
  Missing Data: The employee's leaving data (such as termination date, reason for leaving, etc.) may not be properly maintained in the system.
  Incorrect Configuration: There may be issues with the configuration of the employee's infotype records, particularly Infotype 0000 (Actions) or Infotype 0001 (Organizational Assignment).
  Data Inconsistency: There could be inconsistencies in the employee's records, such as overlapping employment periods or missing infotypes.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the employee's leaving data.
  
  Solutions:
  
  Check Infotype Records: Verify that the relevant infotypes (especially Infotype 0000 and Infotype 0001) are correctly filled out for the employee in question. Ensure that the leaving data is entered correctly.
  Review Termination Process: Ensure that the termination process is being followed correctly, including entering the correct termination date and reason.
  Data Consistency Check: Run consistency checks on the employee's data to identify any discrepancies or missing information.
  Authorization Check: Ensure that the user has the necessary permissions to access and modify the employee's data.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling employee leaving data.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee actions, particularly Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee records.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.