How To Fix 5Y197 - FA start date is earlier than employee hiring date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Y - Error messages for info-type Italian module pools

• Message number: 197

• Message text: FA start date is earlier than employee hiring date

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Y197 - FA start date is earlier than employee hiring date ?

  The SAP error message 5Y197 indicates that there is a discrepancy between the start date of a specific action (in this case, a "FA" or "Flexible Assignment") and the employee's hiring date. This error typically arises when trying to assign a flexible assignment to an employee whose hiring date is later than the start date of the assignment.
  Cause:
  
  Start Date Issue: The start date for the flexible assignment is set to a date that is earlier than the employee's hiring date.
  Data Entry Error: There may have been a mistake in entering the dates during the assignment creation process.
  System Configuration: The system may have specific rules or configurations that enforce this validation.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Hiring Date:
  
  Verify the employee's hiring date in the system. You can do this by navigating to the employee's master data (usually in transaction PA20 or PA30).
  
  
  
  Adjust the Start Date:
  
  If the start date of the flexible assignment is indeed earlier than the hiring date, you will need to adjust the start date to be on or after the hiring date.
  This can be done in the transaction where you are trying to create or modify the flexible assignment.
  
  
  
  Re-enter Data:
  
  If there was a data entry error, correct the dates and try to save the record again.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct dates or the process, consult your organization's SAP documentation or reach out to your HR or SAP support team for guidance.
  
  
  
  Testing:
  
  After making the necessary adjustments, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  SAP Transactions: Familiarize yourself with relevant SAP transactions such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) for checking employee details.
  User Roles: Ensure that you have the necessary permissions to view and edit employee data in SAP.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Training: If you frequently encounter this error, consider additional training on SAP HR processes to better understand the implications of hiring dates and assignment dates.
  
  By following these steps, you should be able to resolve the error and proceed with the necessary actions in SAP.