How To Fix 5Y196 - Employee terminated on &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Y - Error messages for info-type Italian module pools

• Message number: 196

• Message text: Employee terminated on &1.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Y196 - Employee terminated on &1. ?

  The SAP error message 5Y196 ("Employee terminated on &1") typically indicates that an employee record is being accessed or processed after the employee has been marked as terminated in the system. This error is common in HR-related transactions where the system checks the employment status of the employee.
  Cause:
  The error occurs when:
  
  An attempt is made to perform an action (such as payroll processing, time entry, or other HR-related transactions) for an employee who has been terminated on a specific date (&1).
  The employee's status in the system is set to "terminated," which means they are no longer active in the organization.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Employee Status:
  
  Verify the employment status of the employee in the SAP system. You can do this by navigating to the employee's master data (e.g., using transaction code PA20 or PA30).
  Confirm the termination date and ensure that the date is correct.
  
  
  
  Review Transaction Context:
  
  Determine the context in which the error occurred. If you are trying to process payroll or time data, ensure that you are not including terminated employees in the processing run.
  
  
  
  Adjust Processing Logic:
  
  If the employee should still be included in certain processes (e.g., final payroll), ensure that the correct procedures are followed for terminated employees. This may involve specific transaction codes or settings in the payroll run.
  
  
  
  Consult with HR:
  
  If there is a discrepancy or if the employee should not have been terminated, consult with your HR department to clarify the employee's status and any necessary corrections.
  
  
  
  System Configuration:
  
  In some cases, the error may be related to system configuration. Ensure that the system is set up correctly to handle terminated employees in the relevant processes.
  
  
  
  Documentation and Support:
  
  Refer to SAP documentation or support resources for additional guidance on handling terminated employees in your specific SAP module (e.g., SAP HCM).
  If the issue persists, consider reaching out to your SAP support team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others related to payroll and employee management.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  User Roles: Ensure that the user attempting the transaction has the appropriate authorizations to access and process data for terminated employees.
  
  By following these steps, you should be able to address the error message 5Y196 effectively.