How To Fix 5Y185 - Several PerNos found for the taxpayer identification no. &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Y - Error messages for info-type Italian module pools

• Message number: 185

• Message text: Several PerNos found for the taxpayer identification no. &1.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Y185 - Several PerNos found for the taxpayer identification no. &1. ?

  The SAP error message 5Y185, which states "Several PerNos found for the taxpayer identification no. &1," typically occurs in the context of payroll or tax reporting within the SAP system. This error indicates that there are multiple personnel numbers (PerNos) associated with a single taxpayer identification number (TIN), which can lead to confusion in processing payroll or tax-related functions.
  Cause:
  
  Duplicate Personnel Numbers: The primary cause of this error is that multiple employee records (personnel numbers) are linked to the same taxpayer identification number. This can happen due to data entry errors, mergers, or changes in employee status that were not properly updated in the system.
  Incorrect Data Migration: If data was migrated from another system, it may have resulted in duplicate entries for the same TIN.
  Multiple Employment Scenarios: In cases where an employee has multiple roles or positions within the organization, they may inadvertently be assigned the same TIN.
  
  Solution:
  
  Data Review: Review the employee records associated with the taxpayer identification number in question. Identify all personnel numbers linked to that TIN.
  Data Correction: 
  
  If duplicates are found, determine which records are valid and which should be merged or deleted.
  Update the records to ensure that each TIN is associated with a unique personnel number.
  
  
  Consult with HR/Payroll: Work with the HR or payroll department to ensure that the employee records are accurate and reflect the correct information.
  System Configuration: If this issue is recurring, consider reviewing the system configuration to prevent future occurrences. This may involve setting up validation rules to ensure that TINs are unique to each personnel number.
  Testing: After making corrections, test the payroll or tax reporting process to ensure that the error no longer occurs.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to payroll processing and tax reporting to understand how TINs and personnel numbers are managed.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the error message 5Y185 and ensure that your payroll and tax reporting processes run smoothly.