How To Fix 5W317 - General task: can be edited by all users

SAP Error Message - Details

• Message type: E = Error

• Message class: 5W - Messages for PD (Particularly Workflow)

• Message number: 317

• Message text: General task: can be edited by all users

What causes this issue?

This task is flagged as a general task, which means that any agent
in the system can edit it. The information is contained in the
infotype 'Classification'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5W317 - General task: can be edited by all users ?

  The SAP error message 5W317, which states "General task: can be edited by all users," typically occurs in the context of SAP Workflow or Business Process Management. This message indicates that the task you are trying to edit is set up in such a way that it can be accessed and modified by all users, which may not be the intended behavior.
  Cause:
  
  Task Configuration: The task may be configured to allow all users to edit it, which can lead to issues if you want to restrict access to certain users or roles.
  Authorization Issues: The user attempting to edit the task may not have the necessary authorizations to perform the action, leading to confusion about the task's accessibility.
  Workflow Design: The workflow design may not have been set up correctly, allowing for broader access than intended.
  
  Solution:
  
  Review Task Settings: Check the configuration of the task in the workflow. Ensure that the task is set up with the appropriate authorization checks and restrictions.
  Adjust Authorizations: If the task should not be editable by all users, adjust the authorization settings in the role management to restrict access to specific users or roles.
  Workflow Redesign: If necessary, redesign the workflow to ensure that tasks are assigned correctly and that only authorized users can edit them.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring tasks and workflows to meet your requirements.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context on task configuration and authorization.
  Transaction Codes: Familiarize yourself with transaction codes related to workflow management, such as SWDD (Workflow Builder) and PFTC (Task Maintenance), to help you navigate and modify tasks effectively.
  User Roles: Review the user roles and profiles assigned to users who need to access the task to ensure they have the correct permissions.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or Workflow team for further assistance.