How To Fix 5V506 - Empl. prom. should not be filled when corresponding reduction not asked

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 506

• Message text: Empl. prom. should not be filled when corresponding reduction not asked

What causes this issue?

Field EMPLP (employment promotion) is filled while the corresponding
reduction is not chosen ( prom. plan plus 1, prom. plan plus 2, prom.
plan plus 3, prom. plan plus1 former temporary employement, prom. plan
plus2 former temporary employement, prom. plan plus3 former temporary
employement).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Clear field EMPLP or choose a valid reduction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V506 - Empl. prom. should not be filled when corresponding reduction not asked ?

  The SAP error message 5V506 indicates that there is an issue with employee promotion data in the system. Specifically, the message states that the "Employee promotion should not be filled when corresponding reduction not asked." This typically occurs in the context of personnel administration or payroll processing when there is a mismatch between the promotion and the corresponding reduction in the employee's status or pay.
  Cause:
  
  Data Entry Error: The promotion details have been entered without a corresponding reduction request. This could happen if an employee is promoted but the system does not recognize a reduction in another area (like a position or pay grade).
  Configuration Issues: The system may not be configured correctly to handle promotions and reductions, leading to inconsistencies.
  Missing Information: There may be missing or incomplete data in the employee's record that prevents the system from processing the promotion correctly.
  
  Solution:
  
  Check Employee Records: Review the employee's personnel file to ensure that all necessary information regarding the promotion and any corresponding reductions is correctly entered.
  Verify Promotion and Reduction: Ensure that if a promotion is being processed, there is a corresponding reduction request if required by the business rules or configuration.
  Correct Data Entry: If the promotion was entered incorrectly, correct the entry by either removing the promotion or adding the necessary reduction.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the system is set up correctly to handle promotions and reductions.
  Testing: After making corrections, test the changes in a development or quality assurance environment before applying them in production.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on handling promotions and reductions.
  Documentation: Review SAP HR documentation for guidelines on managing employee promotions and reductions.
  User Training: Ensure that users responsible for entering employee data are trained on the correct procedures for handling promotions and reductions to avoid similar errors in the future.
  
  If the problem continues after following these steps, it may be necessary to engage SAP support for further assistance.