How To Fix 5V504 - Do not enter any personnel number for the replaced person

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 504

• Message text: Do not enter any personnel number for the replaced person

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V504 - Do not enter any personnel number for the replaced person ?

  The SAP error message 5V504 ("Do not enter any personnel number for the replaced person") typically occurs in the context of personnel administration, particularly when dealing with employee data changes, such as replacements or transfers.
  Cause:
  This error message is triggered when a user attempts to enter a personnel number for a person who is being replaced in a specific transaction or infotype where it is not allowed. The system expects that when you are replacing a person, you should not specify a personnel number for the person being replaced, as this could lead to inconsistencies in the data.
  Solution:
  To resolve this error, follow these steps:
  
  
  Check the Transaction: Ensure that you are in the correct transaction for replacing personnel. The transaction should allow for the replacement process without requiring a personnel number for the replaced individual.
  
  
  Remove Personnel Number: If you have entered a personnel number for the replaced person, remove it. The system should automatically handle the replacement without needing this information.
  
  
  Review Documentation: Consult the SAP documentation or help files related to the specific infotype or transaction you are using. This can provide insights into the expected input fields and their requirements.
  
  
  Consult with HR or SAP Support: If you are unsure about the process or if the error persists after making the necessary adjustments, reach out to your HR department or SAP support team for further assistance. They may have specific guidelines or configurations in place that need to be followed.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes (e.g., 0000, 0001, 0002) that pertain to personnel administration and understand how they handle replacements.
  User Roles and Authorizations: Ensure that you have the appropriate authorizations to perform the actions you are attempting. Sometimes, restrictions can lead to unexpected error messages.
  SAP Notes: Check for any SAP Notes related to this error message. SAP frequently updates its system, and there may be patches or notes that address specific issues.
  
  By following these steps, you should be able to resolve the error message 5V504 and proceed with your personnel administration tasks in SAP.