How To Fix 5U265 - Number of exmptns/Addl withholding should be blank if Exempt is selected

SAP Error Message - Details

• Message type: E = Error

• Message class: 5U - HR US: Messages

• Message number: 265

• Message text: Number of exmptns/Addl withholding should be blank if Exempt is selected

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5U265 - Number of exmptns/Addl withholding should be blank if Exempt is selected ?

  The SAP error message 5U265 indicates that there is an issue with the configuration of employee withholding settings, specifically related to exemptions and additional withholding amounts. This error typically arises when an employee is marked as exempt from withholding, but there are still values present in the fields for the number of exemptions or additional withholding amounts.
  Cause:
  
  Exempt Status: The employee's tax status is set to "Exempt," which means that no federal income tax should be withheld from their pay.
  Field Values: The fields for the number of exemptions and additional withholding amounts should be blank when the employee is marked as exempt. If these fields contain any values, the system generates this error.
  
  Solution:
  To resolve this error, you need to ensure that the fields for the number of exemptions and additional withholding are cleared when an employee is marked as exempt. Here are the steps to do this:
  
  
  Access Employee Tax Data:
  
  Go to the employee's master data in SAP (Transaction code PA30).
  Enter the employee's personnel number and select the relevant infotype (usually Infotype 0008 for Basic Pay or Infotype 0207 for Tax Data).
  
  
  
  Check Tax Information:
  
  Look for the fields related to exemptions and additional withholding.
  If the employee is marked as exempt, ensure that the fields for the number of exemptions and additional withholding are empty.
  
  
  
  Save Changes:
  
  After making the necessary adjustments, save the changes to the employee's record.
  
  
  
  Testing:
  
  Run a payroll simulation or process a payroll run to ensure that the error no longer appears.
  
  
  
  Related Information:
  
  Tax Regulations: Familiarize yourself with the tax regulations regarding exemptions and withholding to ensure compliance.
  SAP Documentation: Refer to SAP Help documentation for detailed information on managing employee tax data and understanding error messages.
  User Roles: Ensure that you have the appropriate permissions to make changes to employee tax data in SAP.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a payroll specialist to investigate further.